Document Controller & Project Administrator

Overview

Our client has grown from strength to strength through continuous investment in their people, training, and industry expertise. Today, they are one of the UK’s most respected contractors and equipment suppliers in their field. Their work has transformed the kitchens and eateries of some of the best-known restaurants, companies and organisations in the UK.

Due to continued growth, they are now looking for a Document Controller & Project Administrator to join their friendly and supportive team in Gloucester. This opportunity would suit someone from a construction, engineering, or built-environment background who enjoys working across multiple projects and ensuring documentation and project information is organised, compliant, and accessible.

You will play an important role in supporting project delivery, coordinating documentation, and ensuring project records are accurate, organised, and compliant. If you enjoy being at the centre of projects and ensuring everything runs smoothly behind the scenes, this could be a fantastic opportunity to develop your career.

• Document Control:
  Setting up and maintaining document control systems (SharePoint or similar platforms)
• Managing document templates, numbering systems, and document registers
• Ensuring correct version control and revision tracking
• Maintaining accurate records of issued and received project documents
• Distributing documents to the correct departments and project teams
• Supporting audits by maintaining high-quality and compliant documentation
• Preparing document reports, summaries, and transmittals
• Maintaining structured file systems and archiving project documents at completion

• Project Administration:
  Preparing accurate and detailed project quotations
• Handling incoming customer enquiries and liaising with clients, suppliers and internal teams
• Processing sales orders from pre-order checks through to invoicing preparation
• Organising delivery schedules and installation logistics
• Supporting project administration from start to completion
• Providing day-to-day support to sales and project managers
• Managing after-sales support, including logging and progressing warranty calls

• Previous experience in a project coordination document control or site administration
• Strong IT skills, particularly in Microsoft Office
• Highly organised with strong time management and prioritisation abilities
• Ability to work independently and collaboratively within a team
• Strong attention to detail with the ability to analyse and present information clearly
• A positive, can-do attitude with a willingness to take ownership and get things done

Hours:

Monday – Thursday, 8:30am – 5:30pm & Friday, 8:30am - 4pm (hybrid working on offer after successful completion of probation)

Salary:
Up to £30k per annum + discretionary bonus up to 12% of annual salary, 22 days holiday + bank holidays (rising with service), free lunch on Fridays, Death in service & Income protection scheme