Administrator | Duke Barracks

Job Req

Posting

Start Date:

30 Apr 2026

Location:

Cirencester, Gloucestershire, GB, GL7 5RD

Contract Type:
Full Time

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Contract:

Full Time, Permanent

Location:

Duke of Gloucester Barracks, GL7 5RD

Working Hours:

37.5 hours per week, Monday to Friday

Be the Organised Force Behind Operational Excellence

Are you a proactive, detail-driven professional who thrives on keeping things running smoothly? Do you take pride in being the reliable, calm presence that makes everything happen behind the scenes? We’re looking for an enthusiastic Administrator to join our team at Duke of Gloucester Barracks. This is more than just an administrative role — it’s an opportunity to play a pivotal part in supporting service delivery, driving efficiency, and helping us meet our commitments with professionalism and precision.

If you’re highly organized, confident communicating with a wide range of stakeholders, and motivated by making a tangible impact every day, we want to hear from you.

• Provide comprehensive administrative support, ensuring daily activities are coordinated seamlessly and professionally.
• Raise, issue and manage job packs, book contractors, arrange escorts, and raise purchase orders.
• Handle scanning, printing, and respond promptly and courteously to digital and telephone queries.
• Prepare reports as directed, produce accurate meeting minutes, agendas, and action logs.
• Manage electronic and hard‑copy filing systems in line with Quality Management Systems.
• Provide administrative support to other departments when required.
• Promote a culture of excellent customer service aligned with company objectives and values.
• Plan, organise and coordinate internal and external meetings, events, and accommodation arrangements.

• Previous admin experience, preferably with a background in facilities management.
• Good working knowledge of Microsoft Office applications.
• Full UK driving licence (site not accessible by public transport).
• Must be able to pass SC Clearance.
• Strong organisational skills and attention to detail.
• Ability to manage multiple priorities and identify solutions proactively.
• Confidence communicating with stakeholders at all levels.
• Professional approach, positive attitude, and commitment to team success.

To be part of a collaborative and supportive Operations team where your contribution will be visible and valued. Gain exposure across multiple departments and stakeholders while continuing to develop your administrative expertise in a professional environment.

• Up to 6% contributory pension scheme
• 25 days annual leave plus bank holidays
• Volunteer leave
• One paid professional subscription
• Life Assurance Policy

VIVO is committed to building a diverse and inclusive organisation. Reasonable adjustments will be made throughout the recruitment process. We encourage applications from a diverse candidate pool. We are a Disability Confident Leader and will give disabled applicants a fair opportunity. Flexibility and flexible working arrangements are available and we operate a hybrid work structure in many business areas.