Projects Coordinator and Administrator

Full time - reduced hours over 5 days considered

Hybrid working - regular time in the office is required

We are a growing environmental consultancy seeking a highly organised and proactive Project Coordinator and Administrator to support our team. You will play a key role in ensuring the smooth delivery of projects, supporting and communicating effectively with customers and the team who work on site, from home or in the Cheltenham office. This is a varied and fast-paced role, ideal for someone who thrives on managing multiple priorities while maintaining a high level of accuracy and professionalism.

We are ideally looking for someone with the capability to improve and develop processes and project management systems.

The successful candidate will support the business in the following key areas:

• Respond to client enquiries, set up/manage projects in our project management system, and liaise with clients and teams to ensure accurate information throughout the project lifecycle.
• Coordinate site visits, manage diaries, allocate resources, and ensure project deadlines are met.
• Prepare, issue, track invoices, and manage overdue payments.
• Provide general administrative, office, travel, accommodation, and meeting/event support for the business and directors.
• Ensure risk assessments are filed, support health and safety processes, and assist with maintaining accreditations and memberships.

We re seeking an organised self-starter who can manage their workload independently while being a positive team player and a key point of contact. Strong time management is essential, along with the ability to manage multiple projects and deadlines.

You should be proficient in IT, particularly with MacOS (Pages, Numbers) and Microsoft Office (Word, Excel), and ideally have experience with integrated project management systems.

Attention to detail and excellent written and verbal communication skills are a must. You should have experience coordinating resources and improving processes for consistency and compliance.

An adaptable, flexible mindset is important, with a focus on continuous improvement and openness to new ideas, such as integrating AI into business processes.

This is an excellent opportunity for someone looking to play a central role in a growing and dynamic organisation.

We offer a supportive and collaborative working environment with opportunities to develop and grow within the role and exposure to e range of projects and responsibilities.