Workplace Coordinator

About the Role

We are looking for an organised and proactive Workplace Coordinator to support the day-to-day running of our Gloucester office. This is a part-time position (Monday to Thursday, 9:30am–2:30pm), ideal for someone looking for flexibility while enjoying a varied role across office administration, workplace operations and employee support. Based in our Gloucester office, you’ll play an important role in ensuring the site runs smoothly, providing a welcoming environment for employees and visitors, and supporting key administrative and compliance activities.

You’ll work closely with colleagues across the UK, including our London Workplace Coordinator.

• Oversee the day-to-day running of the Gloucester office, ensuring a well-organised, welcoming and efficient workplace for employees and visitors.
• Act as the primary point of contact for building and site-related matters, coordinating maintenance requests and liaising with vendors and contractors as needed.
• Manage office operations, including ordering and replenishing stationery and refreshments, maintaining office inventory and stock levels, and coordinating incoming post and its distribution.
• Provide day-to-day administrative support to the Gloucester team, including supporting onboarding activities for new employees.
• Raise purchase requisitions (PRs), support PCard reconciliation and expense submissions, and assist with the administration of internal systems and processes, including phone systems, access control and fuel cards.
• Support site compliance activities, including ISO audits, risk assessments, fire safety and first-aid coordination.
• Maintain Company Secretariat documentation and filing, support Dawn Raid preparedness and assist with the administration of relevant compliance tools and platforms.
• Coordinate logistics for meetings and activities taking place in the Gloucester office, working closely with IT to ensure meeting rooms and equipment are fully operational and coordinating periodic IT support clinics.
• Partner with the London Workplace Coordinator to support employee engagement initiatives across the UK and help create a positive workplace experience.

• Previous experience in an administrative, office coordination or business support role.
• Excellent organisational skills with strong attention to detail.
• The ability to manage multiple priorities and work independently.
• Strong communication and interpersonal skills.
• A proactive, reliable and solution-oriented approach.
• Experience with basic finance processes, such as purchase requisitions or expense reconciliation, would be an advantage.

This is an excellent opportunity to take ownership of a varied and rewarding part-time role where you’ll make a real impact on the day-to-day experience of our Gloucester office. If you enjoy keeping things organised, supporting others and creating a positive workplace environment, we’d love to hear from you.