Medical Core Rota Co-ordinator, Band 4

Medical Core Rota Co‑ordinator, Band 4

Closing date: 15 March 2026

The Gloucestershire Hospitals NHS Foundation Trust is modernising its medical rosters with the implementation of a new digital workforce rostering system. To promote a new way of working and change culture, the Trust is piloting a Core Rota Team to demonstrate the feasibility of a centralised approach, improving consistency and quality for doctors and ultimately for patients. This is an exciting opportunity to be part of a potentially groundbreaking new approach to medical rostering and to have a substantial impact on the quality of care.

Additional working pattern details:
Monday – Friday

Additional contract details:
Fixed Term – 23 months from start date

Previous Applicants Need Not Apply

• Oversee the administrative duties of rotas assigned to the post holder
• Monitor rota communications
• Make shift changes where required
• Monitor the system for updates on ETWD and clinical compliance when changes occur
• Handle shift swap requests (where compliant)
• Request shifts for temporary staffing
• Monitor and act on the Core Rota inbox
• Report any non‑compliant leave requests
• Log sickness absence and support the department to gap‑fill
• Write rotas for publication within an acceptable lead‑up time
• Publish shifts through temporary staffing where required
• Work in direct collaboration with the Medical Rostering and Medical Temporary Staffing teams to ensure a joined‑up approach

We take pride in placing people at the centre of everything we do, working together as a united team. We are driven by a shared ambition to continually grow, develop, and learn, recognising and valuing every contribution. With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and one of the top 10 largest Trusts in the South West region.

By joining our Trust you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities, and the chance to gain valuable experience in one or both of our innovative hospitals.

As well as generous annual leave allowance, you will have access to the NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on‑site nurseries, discounted public transport, reward and recognition, and a range of health and wellbeing initiatives to support you.

• Adhere to GHNHSFT policies, procedures, and guidelines as a condition of employment.
• Become the rota administrator for the Doctors/Dentists electronic rostering system.
• Provide efficient administration support to the Medical Rostering Team, including agenda building, minute taking, and production of action notes.
• Work closely with operational service lines, Clinical Leads, doctors, dentists, and corporate services to embed the system and its processes across the Trust.
• Use feedback and audit information to improve quality.
• Ensure that the roster system is effectively monitored and issues reported to management appropriately.
• Liaise and work closely with key stakeholders to ensure that information is submitted for reports to meet Trust deadlines where required.
• Support the Medical Rostering Team by delivering a comprehensive and effective administration service using own initiative and an innovative approach.

• GCSE Grade 4 (C) or equivalent
• NVQ Level 2 Business Administration
• Evidence of CPD

• Experience in writing / managing complex rota(s)
• Knowledge/Experience working in a clinical environment
• Knowledge of effective rota management principles

• Demonstrable experience in problem solving
• Experience working in fast‑paced environments
• Comprehensive experience in customer‑facing roles
• Substantial experience using Microsoft Office Suite

• Team player and supportive attitude
• Good English and Maths skills
• Excellent communication skills with ability to engage at all levels
• Commitment to Trust Values
• Commitment to Just and Learned Culture
• Excellent telephone manner
• Ability to handle pressure in a positive and fruitful way
• Ability to be flexible and undertake duties as/when required
• Advanced ICT skills

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a submission to the Disclosure and Barring Service (formerly CRB) will be required to check for any previous criminal convictions.

Gloucestershire Hospitals NHS Foundation Trust

£27,485 to £30,162 a year (pa pro rata if part‑time)