Administrator; Japanese speaking

Our client is looking for an Administrator in Surrey, United Kingdom. Salary: depends on skills and experience. Full time position.

The Administrator provides essential organisational and operational support to ensure the smooth and efficient running of daily business activities. This role is responsible for managing office processes, maintaining accurate records, coordinating communication across teams, and supporting managers with administrative tasks. The Administrator acts as a central point of contact for staff, clients, and external partners, ensuring high standards of professionalism and service.

• Manage day to day administrative operations, including scheduling, correspondence, and document preparation.
• Maintain accurate records, databases, and filing systems (digital and physical).
• Handle incoming enquiries by phone and email, directing them to the appropriate departments.
• Support managers with meeting coordination, minute taking, and follow up actions.
• Process invoices, purchase orders, and basic financial documentation.
• Assist with onboarding new employees and maintaining HR records.
• Coordinate office supplies, equipment, and service providers.
• Prepare reports, presentations, and internal communications as required.
• Ensure compliance with company policies, data protection standards, and confidentiality requirements.
• Provide general support to colleagues and contribute to a positive office environment.

• Strong organisational and time management skills.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Ability to prioritise tasks and work independently.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Professional, approachable, and customer focused.
• Problem solving mindset and willingness to take initiative.

(The above job description is subject to change)