Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Location:

Outskirts of Godalming.

Company Benefits:

* Long-term opportunity within a growing and successful organisation.

* Work within a friendly and supportive Head Office team.

Key Responsibilities:

* Ensure all project documentation is correctly filed within the Project Directory, maintained accurately and updated to the latest revision.

* Manage the distribution of project documents and drawings, both electronically and in hard copy format, ensuring timely delivery to the relevant parties.

* Act as the main point of contact for all drawing and documentation-related queries.

* Maintain accurate records and ensure project information is recorded and retained within the company's Microsoft Dynamics CRM project management system.

* Prepare Site Files ahead of project commencement, including drawings, Health & Safety documentation and site signage.

* Archive completed projects and historical documentation in line with company procedures

* Support project teams with document management and document control activities throughout the project lifecycle.

* Collect project information and compile comprehensive Operation & Maintenance (O&M) Manuals for client handover.

* Assist the wider Head Office team with administrative and office support duties as required.

* Ensure document control procedures are consistently followed, and information remains accurate, accessible and up to date.

Experience and Skills Requirements

* Previous experience working as an Administrator or within a document management role.

* Experience with in the construction, refurbishment, building or related sectors.

* Strong organisational skills with exceptional attention to detail.

* Excellent written and verbal communication skills.

* Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook.

* Strong working knowledge of SharePoint and electronic document management systems.

* Previous experience using Microsoft Dynamics CRM or similar project management software would be advantageous.

* Ability to work effectively both independently and as part of a team.

* Own transport is required.

* Strong administrative and organisational abilities with the capability to prioritise workloads effectively

* Comfortable working within a fast-paced office environment

* Strong IT literacy and confidence learning and using new systems

* A proactive, professional and reliable approach to work

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted