Administrative Assistant

Administrative Assistant

Join Bartlett, a diversified agribusiness founded in 1907, specializing in grain acquisition, storage, transportation, processing, and merchandising. We are a leading exporter of grain to Mexico and supply flour to many well‑known brands. Bartlett is a Military Friendly Employer and a Top Company for Women to work in Transportation. We welcome Military Veterans and Reservists.

• Location: Golden Valley, MN
• Compensation: $23 to $27 per hour
• Days/
  
  Hours:
  
  Part‑time, Mon – Thurs, 8 am to 3:30 pm
• Software: Microsoft Office programs

• Medical, dental, vision, PTO, holidays, profit sharing, and 401(k) with match
• Uniform Services Time Off (USTO)
• Uniform Services Differential Pay
• A culture that appreciates Team Members

• Leadership Support
  • Plan meetings, make travel arrangements, complete expense reports, and provide general administrative support
• Office Management
  • Maintain office supplies, sort and distribute mail, and assist local staff with ongoing administrative needs
  • Maintain office breakroom and conference rooms
  • Maintain seating chart and welcome guides
  • Act as building liaison
  • Plan and organize local employee events (on‑site lunches, off‑site dinners, and holiday parties)
  • Administer US corporate cell phone program
• Accounts Payable
  • Manage overall payable and expenditure process by inputting approved expenses of the Corporation, and generate check runs on a periodic basis while sending file to bank authorizing checks to be cleared
  • Sort and distribute mail, deliver invoices received to applicable facility manager for approval and for general ledger expense coding
  • Contact vendors to request billing be sent directly to manager and/or related facility
  • Research any past‑due invoices as listed on vendor statements, and respond to all vendor inquiries
  • Mail checks to vendors with applicable vendor support as necessary
  • Record expense transactions relating to credit card transactions and obtain necessary details from facility managers
  • Prepare the Corporation’s credit applications and provide to CFO or Corporate Controller, whichever applicable, for review and signoff
  • Reconcile accounts payable accounts on a periodic basis, ensuring that month‑end subledger reconcile without exception to the general ledger
  • Maintain organizational charts
• Perform other duties as assigned and/or required.

• At least three years of related work experience
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office (Word, Excel, Power Point, Outlook)
• Exemplary planning and time management skills
• Task oriented, organized with the ability to manage multiple tasks; flexible with a high degree of initiative and ability to balance fluctuating workload
• Exceptional attention to detail
• Ability to work well with all levels within the organization
• High level verbal and written communication skills

• This job is not physically strenuous. You must be able to sit at a desk and utilize computers.
• This job requires the ability to read and comprehend written and oral operational and safety instructions and related rules, policies, and memos, and to communicate clearly with your co‑workers and supervisors.
• This job is indoors in a controlled atmosphere with infrequent visits to the warehouse.
• There will be minimal lifting of approximately 30 lbs.

• A complete job description is available upon request.
• Savage is an Equal Opportunity Employer and maintains a drug‑free workplace.
• California Residents Job Application Privacy Notice.
• Eligible full‑time team members may participate in the company benefit package, which currently includes medical, dental, and vision plans; company‑paid life, AD&D and disability insurance; supplemental life and disability options; health savings and flex spending accounts; profit sharing; and a 401(k) plan with match.
• Part‑time team members are eligible to participate in the 401(k) plan with match, profit sharing, and may be eligible to participate in the medical plan depending on hours worked.
• Our benefit packages may change from time to time.

Mid‑Senior level

Part‑time

Administrative

Farming