Compliance Specialist, Administrative​/Clerical

This position supports and ensures the organization follows all relevant laws, regulations, and internal policies to mitigate risk, conducts audits, and liaises with government bodies to maintain legal and ethical operations within the City of Golden Valley's Police Department. This position reports to the Police Support Services Supervisor.

Hours are typically Monday-Friday from 8 am to 4:30 pm. In addition to working office hours, staff may be required to work on additional events. Hours may include nights, weekends, and holidays.

Reasonable accommodations may be made to enable individuals to perform these essential functions:

• Assist leadership in maintaining, implementing, and updating internal procedures and policies to meet external requirements, address gaps, and improve efficiency.
• Conduct internal audits and assist with external audits, while investigating violations, presenting findings, and communicating with leadership to ensure compliance with department policies and state and federal laws.
• Organize and proofread police reports and case files to ensure accuracy, compliance, and accessibility.
• Oversee the department’s weekly, monthly, and yearly required tasks, such as vehicle inspections, equipment inventory, tracking internal forms, tracking completion of required training and evaluations, equipment inspections, etc.
• Assistwiththedepartment’sUniform Crime Reportingrequirementsand  compliance checks as directed by leadership.
• Complete various ongoing department tasks, including but not limited to: overseeing suspense files, assisting with expungements, approving or denying solicitor applications, budget coding, etc.
• Act as the facility liaison to ensure the completion of maintenance projects and maintenance requests.
• Responsible for writing polished proposals to earn grant money as needed or when directed by leadership.

• Assist with data requests, records retention, and file storage.
• Performed duties as the Assistant Terminal Agency Coordinator, as defined by the MN Bureau of Criminal Apprehension (BCA).
• Assist in ensuring NCIC hot files and police reports are completed accurately and adhere to state, BCA, and NCIC guidelines.
• Act as back-up for Police Department Assistants and front desk as needed.
• Assist Police Support Services Supervisor with projects/tasksasneeded.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

This position does not have employee supervisory responsibilities.

• Associate’s degree in business, business administration, public administration, records management, or related field, or equivalent combination of education and experience.
• Possess strong organizational skills with excellent written and oral communication skills.
• Four years of Administrative Assistant or equivalent experience.
• Ability to work independently, with minimal supervision.
• Ability to complete the essential duties and responsibilities of the position with or without reasonable accommodation.

• Training and knowledge of CJRS, NCIC, CJIS, and other law enforcement-related systems.
• Municipal law enforcement experience.
• Experience with records management systems and Minnesota Cities Retention Schedule

Work is conducted primarily indoors. Employees in this position are generally free from work hazards.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:

• Regularly read and interpret documents and other written material.
• Regularly communicate and exchange information with others in person, over the telephone, and using written communication methods.
• Frequently remain in a stationary position and regularly move within the building to attend meetings and access files and office machinery.
• Regularly traverse around the City to meetings or events.
• Regularly operate computers and other office equipment, such as a copy machine, printer, and telephone, as well as equipment/tools consistently found in municipal public safety.
• Occasionally move or transport items weighing up to 25 pounds.