Administrative Assistant III - Economics and Business

Benefits:

• Medical, Dental, and Vision Insurance
• Generous vacation and sick leave plus 13 paid holidays
• State pension plan (PERA)
• Parental Leave
• Reduced cost tuition for employee and family members
• Life and Disability Insurance
• Professional growth and training opportunities
• Access to technology and equipment
• Colorado State Employee Assistance Program
• Access to a world‑class recreation center
• Interaction with an international population and cultural events

Colorado School of Mines is seeking a detail‑oriented and proactive Administrative Assistant III to support the dynamic Economics and Business Department. This full‑time, on‑campus role (40 hours per week) is perfect for someone who thrives in a collaborative academic environment and enjoys keeping operations running smoothly.

As a key member of our team, you’ll provide comprehensive clerical and administrative support, ensuring the department functions efficiently. Your responsibilities will include:

• Managing administrative files and confidential databases (including Workday)
• Handling phone calls, directing inquiries, and providing accurate information
• Processing incoming mail and routing documents
• Logging and processing faculty and student forms
• Coordinating logistics for departmental events
• Processing payment requests and tracking financial transactions
• Managing calendars, scheduling meetings, and taking detailed minutes
• Monitoring accounts and providing general administrative support
• Maintaining and updating department websites
• Creating engaging communication and marketing materials for events

You’ll be at the heart of a department that values innovation and collaboration. This position offers variety, autonomy, and the opportunity to make a real impact on the student and faculty experience.

This posting is only open to residents of the State of Colorado at the time of submitting your application.

G3A4XX
ADMINISTRATIVE ASSISTANT III

Experience Only:

• Three (3) years of administrative experience which included front desk reception, records management, event management/coordination and basic technical accounting/bookkeeping responsibility. (Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted.)

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. (TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT.)

• Proficiency with spreadsheet and word processing software (i.e. Word and Excel).
• Daily interaction with students, staff and faculty require this position to possess strong interpersonal and customer service skills and the ability to establish rapport with people of diverse backgrounds.
• Must have excellent organizational skills with the ability to prioritize tasks, make decisions independently and provide on‑the‑spot answers to administrative questions that arise.
• Must have excellent judgment and discretion and be able to work confidentially with sensitive and protected information.
• Workday experience
• Prior relevant state service

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director. Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative.

This form must be completed and delivered to the State Personnel Board by email at dpa_s within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution…