Administrative Assistant III - Economics and Business

Administrative Assistant III - Economics and Business

Department Information

Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education. Located in Golden, Colorado, Mines is the oldest public university in the state and serves a diverse student and faculty community.

Benefits

• Medical, Dental, and Vision Insurance
• Generous vacation and sick leave plus 13 paid holidays
• State pension plan (PERA)
• Parental Leave
• Reduced-cost tuition for employees and family members
• Life and Disability Insurance
• Professional growth and training opportunities
• Access to technology and equipment
• Colorado State Employee Assistance Program
• Access to a world-class recreation center
• Interaction with an international population and cultural events

Description of Job

Colorado School of Mines is seeking a detail-oriented and proactive Administrative Assistant III to support the dynamic Economics and Business Department. This full-time, on-campus role (40 hours per week) is ideal for someone who thrives in a collaborative academic environment and enjoys ensuring smooth daily operations.

What You’ll Do

• Manage administrative files and confidential databases, including Workday.
• Handle phone calls, direct inquiries, and provide accurate information.
• Process incoming mail and route documents.
• Log and process faculty and student forms.
• Coordinate logistics for departmental events.
• Process payment requests and track financial transactions.
• Manage calendars, schedule meetings, and take detailed minutes.
• Monitor accounts and provide general administrative support.
• Maintain and update department websites.
• Create engaging communication and marketing materials for events.

Why You’ll Love This Role

As part of a department that values innovation and collaboration, this position offers variety, autonomy, and the opportunity to make a real impact on the student and faculty experience.

Residency Requirement

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Minimum Qualifications

• Three (3) years of administrative experience including front‑desk reception, records management, event coordination, and basic technical accounting/bookkeeping. (Experience must be clearly documented in the "Work History" section of your application.)
• OR a combination of related education and/or relevant experience equal to three (3) years. (Transcripts must be attached for educational credit.)

Preferred Qualifications

• Proficiency with spreadsheet and word processing software (e.g., Word and Excel).
• Strong interpersonal and customer service skills with the ability to interact with students, staff, and faculty from diverse backgrounds.
• Excellent organizational skills, ability to prioritize tasks, make independent decisions, and provide on‑the‑spot answers to administrative questions.
• Excellent judgment and discretion, able to work confidentially with sensitive information.
• Workday experience.
• Prior relevant state service experience.

Appeal Rights

If an applicant is removed from an employment list or consideration during the selection process, the applicant may request a review by the State Personnel Director. Appeals must be filed within ten (10) calendar days of receiving notice, using the official appeal form and delivered to the State Personnel Board by email at dpa_s

EEO Statement

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender identity/ expression, ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status, or current military service. Mines does not retaliate against employees or candidates for filing complaints regarding any of these protected statuses.

Salary $48,000 - $52,000 per year.