Law Firm Administrator

WLPP Law seeks a Law Firm Administrator.

Reports To:

Managing Partners

FLSA Status:
Full-Time, Exempt

Hours:

32 - 40 hours per week

Salary Range: $90,000 - $110,000 annualized, based upon weekly schedule and placement within the range

For over 40 years, the law firm of WLPP Law has represented homeowners associations, townhome owners associations and condominium owner associations throughout the State of Colorado. Reporting to the Managing Partners, the Law Firm Administrator oversees financial administration, personnel support, and daily operational and administrative functions. This role is central to keeping the firm running smoothly and efficiently. This is an ideal role for a professional who thrives in a law firm environment where responsibilities are broad, processes evolve, and each team member directly contributes to the firm’s success.

• Manage all core general ledger practices, including lawyer trust accounts
• Manage accounts payable processes
• Prepare monthly financial statements and reports for managing partners
• Assist with billing questions, processes, and special billing situations
• Assist with accounts receivable questions
• Prepare year‑end financials and necessary documents for external tax preparation
• Process payroll through an online platform and maintain payroll records
• Track budgets for office expenses, subscriptions, and vendor agreements
• Maintain audit‑ready documentation and ensure compliance with Colorado and federal requirements
• Manage and maintain 401(k) plan administration
• Maintain excellent relationships with all financial providers
• Maintain and enforce office policies and procedures as necessary
• Support recruiting by posting open roles, coordinating interviews, and handling new‑hire paperwork
• Facilitate employee onboarding and offboarding, including system access and equipment distribution
• Maintain employee files, timekeeping records, leave balances, holiday schedule, and master leave calendar
• Manage benefits and insurance administration
• Prepare and participate in annual review cycle
• Administer Colorado‑specific benefits and compliance items
• Serve as the first point of contact for employee questions regarding policies, work schedules, payroll, and benefits
• Coordinate staff training, celebrations, and team culture efforts to support a strong law firm environment

• Oversee day‑to‑day office operations including supplies, equipment, vendor relationships, scheduling, and facility upkeep
• Coordinate with building management on office lease and property matters
• Oversee IT systems and serve as key contact for staff and external vendors
• Coordinate management of insurance policies
• Serve as the primary contact with all vendors
• Maintain office policies, workflows, and internal communication systems
• Ensure clean, organized, and efficient office functions that support the team’s work
• Manage subscriptions, software licenses, and equipment inventory
• Provide administrative support to managing partners and help organize meetings, calendars, and occasional special projects

• Bachelor’s degree required, MBA or equivalent preferred
• 7‑10 years of office or administrative management experience required; 2‑5 years of law firm experience preferred
• Knowledge of core general ledger practices, billing, financials, reporting, and payroll processes for a partnership
• Familiarity with Colorado employment laws
• Experience managing and adhering to rules regarding lawyer trust accounts
• Effective oral and written communication skills
• Ability to prioritize and manage multiple tasks while adapting to business needs
• Ability to work independently with minimal supervision
• Skilled in building and sustaining positive and productive relationships
• Exceptional organization, diligence, and follow‑through
• Experience in developing policies and procedures
• Proficient with Microsoft Office, Practice Master/TABS (or similar practice management/law firm billing system), and basic office technology

• Ability to perform duties in a typical office environment
• Occasional lifting of up to 25‑30 pounds may be required
• Ability to stand, walk, and sit for extended periods