Graduate Program Specialist

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This range is provided by Colorado School of Mines. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$62,000.00/yr - $67,000.00/yr

The Office of Graduate Studies at Colorado School of Mines is hiring for a Graduate Program Specialist. The Graduate Program Specialist (GPS) is a highly visible professional within the Office of Graduate Studies (OGS) who plays a critical role in supporting graduate student recruitment, enrollment management, and academic success.

This position is responsible for increasing awareness of Mines’s graduate programs, quality & quantity of applications, and enrollment of graduate students across all residential and online degree programs.

The specialist will also manage admissions processes and advising duties for specified graduate degree programs. The Graduate Program Specialist will support prospective and current graduate students throughout their academic journey.

• Serve as a primary point of contact for graduate students throughout their program, ensuring a smooth experience from admission through graduation.
• Advise graduate students (Certificate, Master’s and PhD) on degree requirements, departmental and Mines policies, progress milestones, and critical deadlines.
• In collaboration with research/academic advisors as appropriate, guide students through all applicable steps of their programs, including but not limited to advanced coursework completion, thesis/dissertation processes, and graduation requirements.
• Counsel students on policies, rules, timelines, and available resources (e.g., financial aid, housing, billing, enrollment verification).
• Advocate on behalf of students and process forms, including petitions, special actions, grade changes, degree paperwork, and contracts for funding as applicable.
• Maintain accurate graduate student records, track academic progress, and generate reports as needed or required.
• Monitor enrollment each semester and work with the Registrar to resolve registration or similar issues.
• Ensure students receive timely and accurate information regarding academic opportunities, policies, and professional development.
• Develop and utilize comprehensive knowledge of the Mines Graduate Catalog, OGS policies, departmental guidelines, and related procedures in order to effectively support graduate student degree completion. Responsibilities include but are not limited to providing guidance on graduate certificates, 4+1 Combined Degree programs, professional and coursework-based Master’s programs, and online graduate offerings.
• Maintain organized electronic records and databases for student files, surveys, and program operations.

• Work with graduate departments/programs and partner offices/organizations both on- and off-campus to design and implement effective recruitment campaigns.
• Build and maintain relationships with feeder institutions, faculty, and companies to expand applicant pipelines.
• Lead recruitment & outreach events on and off campus, including graduate fairs, university visits, conferences, and corporate outreach; significant overnight travel may be required.
• Collaborate with Marketing and Communications to develop web content and digital recruitment materials.
• Serve as first point of contact for prospective graduate students, providing program-specific and admissions information.
• Host information sessions, online webinars, and in-person/virtual meetings with prospective students.
• Develop and implement admissions processes to meet departmental/program needs, including systems to analyze applicant pool data.
• Read and make decisions on Certificate and Master’s Non-Thesis applications based on Department-provided guidance.
• Support the faculty admissions committee and graduate director in reviewing applications, tracking files, and addressing process issues.
• Collaborate with campus offices including but not limited to Department/IGP leadership, CASA, ISSS, the…