Administrative Assistant III - Mechanical Engineering; CSM

Overview

Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines selected by the Colorado State Legislature as the state's first exemplary institution of public higher education due to our high degree of responsibility and capability with regard to academic and administrative functions. Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.

Mines is proud to offer excellent benefits to attract and retain extraordinary talent. Our perks include:

• Medical, Dental, and Vision Insurance
• Generous vacation and sick leave plus 13 paid holidays
• State pension plan (PERA)
• Parental Leave
• Reduced cost tuition for employee and family members
• Life and Disability Insurance
• Professional growth and training opportunities
• Access to technology and equipment
• Colorado State Employee Assistance Program
• Access to a world-class recreation center
• Interaction with an international population and cultural events
• Benefit Hub state employee discount program
• RTD Eco-Pass

• Manage the Main Office: Serve as the first point of contact for visitors, faculty, and students. Ensure a welcoming and professional atmosphere.
• Coordinate Administrative Operations: Oversee office workflow, implement efficient processes, and provide support for departmental programs and events.
• Support Faculty & Students: Handle travel requests, reimbursements, course materials, purchasing, and maintain student and faculty records.
• Lead Student Staff: Recruit, train, and supervise student workers, fostering a positive and professional work environment.
• Facilitate Campus Resources: Schedule conference rooms, manage building access, and coordinate with IT for technology needs.
• Assist with HR & Payroll: Process student contracts, approve timecards, and maintain accurate personnel documentation.

• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Experience in office management or administrative support
• Ability to lead and mentor student employees
• Comfortable with technology and university systems

• Be part of a collaborative academic community
• Work in a dynamic environment where no two days are the same
• Opportunities for professional development and growth
• Make a meaningful impact on the success of faculty, staff, and students

This posting is only open to residents of the State of Colorado at the time of submitting your application.

• Experience Only: Three (3) years of relevant experience in an occupation related to the work assigned to this position.
  Experience must be clearly documented in Work History section of your application. See Resume will not be accepted.

• Must be a current employee at Colorado School of Mines in the Mechanical Engineering department.

OR

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. (Transcripts must be attached for educational credit)

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director. Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative.

This form must be completed and delivered to the State Personnel Board by email at dpa_s within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8,…