Sr. Events Specialist

Location:Golden, CO

Hours
:
Full-Time

Under the direction of the Sr. Director of Events, the Sr. Events Specialist will oversee formative and inspiring care of special guests at events and conferences, as well as offer elite event management and planning for that audience. This individual will help fulfill the responsibilities of the core event functions for each event managed, including invitation, registration, program, logistics, hospitality, and follow-up.

The Sr. Events Specialist will work directly with the event host or firm to ensure the success of the event. The Sr. Events Specialist will also be responsible for ensuring timely follow-up and stewardship activities after the event. Additionally, this individual will provide support to the MD Events team as needed, and assist with the planning and execution of special events and other initiatives.

• Leading up (supporting Event Director/Team)
• Share new initiatives that can improve our current event management strategies. (Propose two annually to improve events and initiatives) Manage MD Events smartsheet dashboard for all assigned events.

• With the Sr. Directors lead, the Sr. Event Specialist will be responsible for a set number of events and activities each year.
• The Event Specialist will work with the MD Event teams to ensure timely completion of key deliverables
• Receive overall satisfaction rating of 6/7 from benefactors for any event
• Mitigate identified challenges by 90% -- review post-event survey and stakeholders for success post-event.

• Identify key action items with prospect management team
• Provide follow-up for several weeks until complete
• Oversee stewardship, gifts and thank you notes
• Review final billing from speakers, hotel, tax exemption, hotel points, etc. – work with accounting to ensure all vendors are paid on time
• Communicate to leadership efficacy of the event and complete ROI analysis with Event Director

• Ensure creation and delivery of a physical/digital invitation.
• With Director, drive team towards making invitations and assist with phone calls as needed
• Track responses and registration
• Answer questions from team and attendees
• Gather attendee bios and research, as needed
• Work with Creative in event material creation

• Manage budget for event and report to Event Director
• Regular communication with Benefactors/Host/Event Teams/Vendors/MD team/Speakers, as needed
• Vendor Management:
• Hotels & Other Venues:
  Rooms, F&B, AV
• Speaker Contracting:
  As needed, contract with agents or work with FOCUS Events team to book speakers for events
• Manage function space (room design, needs, etc.)
• Provide onsite hospitality to attendees & VIPs (welcome bags, amenities, greet arrivals)
• Coordinate travel to/from event, if applicable

• Participate in the strategy and planning for Premier Hospitality at SEEK.
• Oversee specific initiatives for SEEK supporters, including supporting team in the below:
• Communication, Premier Hospitality Registration & Invitation Process
• May entail collaboration with Marketing to create Premier Hospitality marketing plan
• On-site Registration and Check in process
• Housing process

• Strategic Thinking
• Customer Service / Hospitality
• Excellence in Communications
• Organization
• Resourcefulness/Initiative
• Adaptability
• Responsive
• Team Player
• Thorough and Detail Oriented
• Open to Feedback
• Pragmatism Likeability
• Stress Management – Stable & poised under pressure
• Leadership

• Personal prayer and/or daily Mass, when possible
• Avail yourself of other spiritual opportunities
• Be a consistent witness for Jesus Christ, and maintain a courteous, Christ-like attitude in dealing with…