Executive Assistant

Executive Assistant

Our Lady of the Lake Ascension is looking for an experienced Executive Assistant to provide high‑level administrative support to executive leadership. The Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. The role may handle a wide variety of situations and conflicts involving the clerical and administrative function of the office and is responsible for confidential and time‑sensitive material.

The position requires preparing routine and advanced correspondence including letters, memoranda, and reports. It relies on experience and judgment to accomplish responsibilities, works under minimal supervision, and may lead and direct the work of others.

• Document and Data Management: Provide professional and confidential administrative support by typing letters, itineraries, memoranda, minutes, and reports from written copy, dicta phone equipment, and transcription equipment; proof materials for errors; ensure page layout is consistent with hospital style to promote the hospital's professional image; compose letters and memoranda from dictation, verbal direction, or hospital policy and procedures; efficiently input and retrieve data using various computer software packages (e.g., Word Perfect, Lotus, Dbase, Harvard Graphics, Excel, Fox Pro, Access).
• Filing and Organization: Participate in designated meetings and record meeting minutes to provide an accurate account of all subjects covered and decisions made; prepare, organize, and duplicate material for Board and Board Committee meetings; obtain audio/visual equipment for meetings as necessary to ensure that meetings operate smoothly and efficiently; assist the Board of Directors with the JCAHO survey process by participating in meetings and answering questions regarding the governing body, board resolutions, organizing documents, and maintaining meeting minutes and policy and procedure manuals to ensure timely hospital accreditation and the provision of high quality health care services.
• Telephone and Scheduling Management: Perform high‑quality professional administrative services by answering telephones, prioritizing and directing calls, scheduling meetings, and making special arrangements (e.g., travel, special events) and ordering supplies as needed; arrange appointments and meetings; coordinate meeting and agenda materials; provide courteous assistance and guidance to departmental visitors; ascertain the nature of visitor business and direct individuals to various locations in the department and hospital when appropriate.
• Other Duties As Assigned: Perform other duties as assigned or requested.

• Experience – 3 years in a senior leadership level secretarial/administrative assistant position.
• Education – High school diploma or equivalent.

• Seniority level:
  Mid‑Senior level
• Employment type:
  
  Full‑time
• Job function:
  Administrative
• Industries:
  Hospitals and Health Care
• Location:
  
  Baton Rouge, LA | Salary: $50,000.00 – $60,000.00

• Medical insurance
• Vision insurance
• Tuition assistance
• Disability insurance
• Paid paternity leave
• Paid maternity leave