Operations Admin Specialist
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Administrative/Clerical
Job Description & How to Apply Below
Who We Are:
Lippert is a leading, global manufacturer and supplier of highly engineered products and customized solutions, dedicated to shaping, growing and bettering the RV, marine, automotive, commercial vehicle and building products industries. We combine our strategic manufacturing capabilities with the power of our winning team culture to deliver unrivaled customer service, award-winning innovation, and premium products to all of our customers.
Why We are Different:At Lippert, Everyone Matters. This is not just a tagline or empty promise; it is who we are. We have intentionally created a culture that values and celebrates our team members' unique and varied backgrounds, perspectives, and experiences. We strive to give our team members a deeper sense of purpose at work, and we continue to build a better work environment by aligning our cultural and business strategies with the needs of our team members.
WhatYou Will Get:
The Operations Administrative Specialist provides comprehensive administrative, and systems support to Operations Senior Leadership, Finance, and Human Resources. This role serves as the primary front desk representative for the facility, ensuring professional customer service for visitors and callers while maintaining critical team member and operational data across multiple business systems. The position plays a key role in supporting workforce administration, operational reporting, and team member lifecycle transactions for the Automotive group in the US and Mexico.
Duties and Responsibilities:- Front Office and Team Member Customer Service
- Serve as the first point of contact for visitors, vendors, team members, and callers.
- Professionally answer, screen, and direct incoming phone calls.
- Greet guests and coordinate visitor sign-in procedures.
- Manage general inquiries and direct individuals to appropriate resources.
- Support facility communication and front office activities.
- Provide admin support to Operations, Finance and HR Leaders.
- Assist with preparation of reports, presentations, spreadsheets, and operational communications.
- Coordinate meetings, schedules, and department activities as assigned.
- Sort incoming mail and parcel packages, delivering to assigned depts
- Support operational initiatives and special projects assigned.
- Systems Administration and Data Maintenance
- Coordinate documentation and reporting requests between operations, finance and HR teams.
- Clerical - Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers. Answer telephones, direct calls and take messages. Communicates with management, employees, and other individuals to answer questions, disseminate or explain information and take instructions. Maintain electronic and hard copy filing system. Prepare and modify documents including correspondence, reports, drafts, memos and emails. Prepare agendas for meetings and prepare schedules.
Record, compile, transcribe and distribute minutes of meetings - Support recognition programs, milestone awards, team member engagement initiatives, and other programs.
- Update team member information, access, badges, schedules, and system permissions as needed.
- Ensure accuracy and timeliness of workforce data across multiple platforms.
- Assist with calendar setup, organizational structure updates, and departmental maintenance within business systems.
- Maintain tracking spreadsheets and documentation.
- Support…
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