Administrative Coordinator

Overview

Administrative Coordinator — Day & Ross, Grand Falls-Windsor, Newfoundland and Labrador, Canada. Full-time.

Day & Ross has an ongoing need to add talented individuals to our LTL/Terminal Operations team. Our Administrative Coordinator’s contribute significantly to our department continued success. If you’re interested in future Administrative Coordinator openings, please apply at the link below to be considered as opportunities arise.

• Check in/check out processes to ensure a smooth flow and an on-time, exception-free delivery, enhancing the customer experience.
• Ensure specific freight bill details are captured to plan for inbound/outbound freight movement.
• Enter dangerous goods information to ensure accurate placard requirements.
• Update the trip board to signal when a load is complete, all paperwork is ready, and the trailer is ready to move.
• Provide manifest details to P&D drivers via handheld devices for load sequence visibility.
• Ensure brokers/drivers/cartage have all P&D paperwork and information when returning to the terminal; ensure freight statuses are updated accurately and promptly and scan paperwork to imaging database as required.
• Create new freight bills for spot and switch trailers.
• Confirm with brokers/drivers if any freight is refused or undelivered.
• Review driver trip details and ensure all assigned and executed work are captured for accurate driver payments.
• Perform any additional workload as specified by manager.

• Minimum of high school education; post-secondary education (general stream) or a combination of education and experience is an asset.
• Previous transportation or operational experience is preferred; various roles within transportation would be beneficial. Business management experience is a plus.
• Troubleshooting and problem-solving skills with the ability to evaluate current situations, respond quickly to changing requirements, execute and escalate accordingly.
• Strong organizational and time management skills, including the ability to work under pressure in a fast-paced setting.
• Ability to multitask and prioritize in a deadline-driven environment with an appropriate sense of urgency.
• Ability to work independently and collaboratively to meet customer expectations.

Health Insurance, Dental, Vision, Life Insurance, Short- & Long-Term disability, Pension, Vacation.

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If you’re chosen for the role, you’ll be asked to provide reference and criminal background checks before employment. You’ll only be contacted if you’re selected for an interview.

From a single truckload of potatoes in the 1950s to a fleet of thousands, Day & Ross has grown to become one of the largest transportation and logistics providers in North America. With over 7,500 team members on and off the road in the US and Canada, we offer a diversified portfolio of freight and delivery solutions, including LTL, Truckload, Residential, Dedicated Fleet Solutions, and Logistics.

We believe our people are our greatest strength and have been named a Top Company for Women to Work for in Transportation since 2018.

As a federally regulated employer, Day & Ross fully supports the principles of employment equity and encourages all qualified members of designated groups to apply. Day & Ross is committed to ensuring equal access and participation for people with disabilities and meeting their needs in a timely manner.