Administrative Assistant II, Pride North Marching Band

• $40,300 annual, Non-Exempt (Eligible for overtime)
• This position will work onsite the Grand Forks, ND campus.

The primary purpose of this position is to provide support to the Pride of the North Marching band through management of assigned administrative duties and operational support. The position also provides back-up administrative assistance for the Administrative Officer and assumes responsibility for some routine office operations within the Department of Music. This position requires non-standard hours, including evenings and weekends, to accommodate rehearsals, events, and travel with the band.

Pride of the North Support:

• Serve as the primary administrative liaison for the Pride of the North, managing internal communications through the Pride app, maintaining the Pride member database, and coordinating with the Multimedia Assistant to maintain Pride website and multi-media platforms.
• Coordinate all logistics for Pride camp, including housing, dining, and daily activities in partnership with UND Housing and Dining Services.
• Oversee the distribution of uniforms, instruments, lights, gloves, and other equipment to Pride members.
• Collaborate with Academic Advisors to track incoming students interested in joining the Pride and assist with the recruitment process.
• Assist with the planning and coordination of all Pride events, including game day operations for home football, hockey, volleyball, and basketball games. Attendance at all home football games is mandatory, with additional game/event attendance as required.
• Serve as operations manager for Band Day, coordinating with UND Admissions, high schools, Alerus Center, and Athletics. Handle marketing, student registration, and music distribution for participating schools.
• Assist the Band Director and Administrative Officer in planning and executing Pride trips, including creating travel documentation, coordinating accommodations, and supervising trips as needed.
• Track scholarship eligibility for Pride members based on participation and game attendance. Update students regarding their eligibility.
• Organize and execute the annual Pride banquet, managing venue selection, catering, awards, and entertainment. Non-standard hours required.
• Maintain inventory of music, uniforms, and equipment, ensuring accurate records for distribution and collection.
• Collaborate with the Administrative Officer to order informal Pride uniforms, lights, and other items needed.
• Order items needed and place work orders for the Pride practice field.
• Serve as the point of contact for coordinating Pride member rosters for various venues, including the Ralph Engelstad Arena for hockey games.
• Develop and distribute marketing materials to high schools to promote Band Day and other Pride recruitment events.
• Responsible for driving the Pride equipment truck, as needed. Complete and maintain current all UND and NDUS trainings for vehicle operation and safety.

General Administrative/Office Support

• Serve as the first point of contact for the Department. Answer phones, greet guests, and direct visitors to the appropriate faculty or staff member for action.
• Ensure timely and effective communication to support all department functions.
• Assist with collecting information and maintaining department-level databases.
• Draft correspondence, review and respond to messages from department email accounts and forward to appropriate individuals as necessary, retrieve mail, etc.
• Lead general office functions, including coordination and tracking of project requests, work orders and space changes, monitor classrooms and equipment for needed repairs and submit work orders, generate and distribute special events and parking forms, serve as telephone, copy machine, and mail coordinator, and manage orders for office supplies and equipment.
• Provide oversight for a variety of administrative duties within the Department. This includes distributing information to department-level personnel and collecting, reviewing, and verifying departmental responses to information requests.
• Lead records management and retention efforts for the Music Department to ensure compliance with University and College policies.
• Work as a team member to promote the success of the Music Department and the University as a whole by demonstrating professional conduct and the values expected of all employees and representing UND in a professional manner at all times by providing excellent communication and…