Sales and Administrative Coordinator

We’re looking for an organized, detail-oriented Sales and Administrative Coordinator to support our sales efforts and keep daily operations running smoothly. You’ll work directly with our Managing Partners to prepare proposals and keep deals moving, while also handling billing, the front desk, and the office tasks that keep our team on track.

This is a great fit for someone who likes variety, enjoys working with people, and wants to learn the business side of a growing technology company. No IT background is required.

• Support our Managing Partners with sales activities, including preparing proposals, quotes, and client presentations
• Gather pricing, licensing, and hardware details from our service team and vendors to build accurate proposals
• Keep our CRM up to date by logging activity, tracking opportunities, and managing follow-up tasks
• Schedule sales meetings and client appointments, and send timely follow-ups
• Prepare contracts and agreements for signature and help hand off new clients to our onboarding team
• Help create and update sales and marketing materials

• Answer and route incoming phone calls, take messages, and greet visitors
• Serve as a friendly, professional first point of contact for clients and vendors
• Check, sort, and distribute incoming mail and handle outgoing mail

• Monitor the billing email inbox and respond to or route client billing questions
• Send client invoices and follow up on outstanding balances with AR reminders
• Deposit checks and record payments accurately
• Keep billing records and documentation organized

• Assist our Managing Partners with scheduling, calendar management, correspondence, and document preparation
• Make purchases for the office and business, track orders, and keep receipts organized
• Monitor and restock office supplies
• Maintain organized digital files in Microsoft 365 and Share Point
• Help document and maintain internal processes and procedures
• Assist with new hire onboarding paperwork
• Handle general office tasks and special projects as needed

• 2+ years in sales support, administrative, or office coordination roles
• Experience preparing proposals, quotes, or other professional business documents
• Strong writing skills and attention to detail, especially with numbers, pricing, and financial records
• Organized and able to manage multiple priorities and deadlines
• Clear, professional communication by phone, email, and in person
• Comfortable with Outlook, Word, Excel, and Power Point
• Trustworthy and discreet with confidential client, financial, and business information
• Reliable and self-directed, with the confidence to ask questions when something is unclear

• Experience with invoicing, accounts receivable, or Quick Books
• Experience in an IT, MSP, or B2B services company

• Full-time, Monday through Friday, 8:00 AM to 5:00 PM
• On-site at 441 Colorado Ave, Grand Junction, CO 81501

• $18.50 per hour
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off
• Paid sick leave under Colorado’s Healthy Families and Workplaces Act
• Paid family and medical leave through Colorado FAMLI