DHS Senior Executive Assistant​/Administrative Assistant II; DHS

DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience)

Infini Source Consulting Solutions (ICS) is a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private‑industry sponsors. Our corporate support processes are ISO 9001 certified, giving our customers confidence that we continually measure and improve upon the support we provide and are committed to the highest level of customer satisfaction.

Job Type: Full‑time, Contract

• Provide Executive/Assistant I support to high‑level executives, directors or managers.
• Manage a full range of office and administrative support duties, including high‑level calendar appointments, scheduling meetings, coordinating interviews and conferences, evaluating requests for information, appointments, tasks, and other correspondence, and coordinating responses within established deadlines.
• Organize and prioritize action items and serve as a liaison for internal and external offices.
• Manage business relationships with other program offices, divisions, and stakeholders.
• Manage logistics, materials, and generate minutes for meetings.
• Draft and edit correspondence.
• Prepare memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation with correct formatting, grammar, and punctuation.
• Maintain filing systems and ensure adherence to agency guidance for the retention, protection, retrieval, transfer, and disposal of records.
• Evaluate and assist in developing office policies and procedures; assist in planning and implementing office systems, layouts, and equipment distribution; and lead other duties as assigned in support of a range of administrative operations and activities (e.g., special projects, research studies, budget analysis).
• Coordinate travel logistics, securing transportation and overnight accommodations in domestic and international locations, communicating travel agendas, assembling printed materials, and resolving last‑minute travel changes or cancellations.

• Minimum bachelor’s degree.
• 5–8 years of high‑level administrative experience; federal government experience desired.
• Knowledge and experience with systems and/or procedures (e.g., records management, SharePoint or similar information systems, human resource information systems, correspondence systems, travel systems, payroll systems).
• Proficiency in Microsoft Office Suite and other IT resources.
• Strong oral and written communication skills in English.

Infini Source Consulting Solutions is committed to hiring and retaining a diverse workforce. We are a proudly equal‑opportunity/affirmative action employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. U.S. citizenship is required for most positions.

Infini Source Consulting Solutions offers a competitive salary and a generous benefits package, including medical, dental, vision, life, short‑ and long‑term disability insurance, and a 401(k) retirement plan.