Support Professional, Accounting; Financial Services Assistant Purchasing

The Support Professional, this position is responsible for performing accounting/purchasing and
other financial-related tasks to facilitate the efficient maintenance and accurate processing of
financial activity for the College.

Requisition
Position Number:
Employee Group: APSS

Schedule:

Monday – Friday, 40/52
Compensation:
Level A, $22.00 hourly
Benefits:
Full-time

Reports to:

Director of Purchasing
Posting Opens:10/28/2026
Posting Closes: 11/11/2026

• Responsible for daily verification of accounts payable input
• Responsible for generation of daily accounts payable checks, ACH transfers and confirmation and reconciliation of all payments sent to financial institutions along with posting of subsystem journals to general ledger
• Reconcile daily Student Financial Services drawer activity to general ledger and bank records and follow up on any discrepancies
• Monitor, organize and reconcile property tax collections along with tax abatement information and communicate effectively with local tax unit treasurers and assessors
• Generate daily student financial subsystem journals, review, reconcile and post to general ledger
• Assist financial services staff and budget control officers in resolution of budget checking errors and other questions.
• Responsible for insuring the accurate and timely invoicing of external customers (Print and Mail Solution) by actual preparation and generation of invoices
• Prepare journal vouchers, as requested, for all funds
• Responsible for correspondence and mailing requirements as directed by the Director of Budget and Business Services, Controller, and Director of Purchasing
• Manage the day-to-day activities with the College’s office supplies vendor and order adequate office supplies, check stock etc. needed for departments.
• Completion of sales tax exemption forms
• Supervise Financial Services student assistant(s)
• Prepare and maintain Certificate of Insurance requests and responses
• Assist in creating and maintaining supplier records, ensuring compliance with college policies, and facilitating the onboarding for new suppliers
• Preparing reports and conducting analysis on procurement activities, including cost savings.
• Maintain and investigate calls and emails coming into the main purchasing line and email address.
• Maintain and keep up to date all purchasing records in Preceptive Content.
• Prepare Board of Trustees Report monthly for review by Director of Purchasing.
• Serve as initial point of contact for Financial Services and direct individuals accordingly
• Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
• Performs other related duties as assigned

• Associate's degree or comparable combination of relevant education and experience

• Minimum of three (3) years or more years of accounts payable/receivables, budgeting, accounting, or purchasing experience required
• Finalists must possess excellent proofreading skills and have aptitude for detailed work. A skills assessment may be required.

• Proficient computer skills-Windows computing environment, Word, Excel and general keyboarding ability and willingness to learn College Wide Information System
• Ability to respond courteously and appropriately to telephone and personal inquiries
• Accurate use of ten key calculator

• Ability to lift and move up to 25 pounds
• Ability to sit for extended periods of time

• Willing and able to work as a member of a team
• Ability to perform daily routines and unexpected duties with minimum supervision
• Must be able to work flexible hours as needed

• GRCC will comply with any mandated health and safety requirements.…