Executive Administrative Assistant

Executive Administrative Assistant at Optimal Care

Optimal Care is where your dedication meets a rewarding career. As a clinician owned and operated company, we create the opportunity and environment for each employee to realize their highest potential while maintaining a personalized focus on our patients and families every day. We are the Midwest's premier provider of Physician Services, Home Health, and Hospice Care. Our integrated care delivery model incorporates technology, innovation and best practices.

We produce value-based outcomes by managing chronic disease processes, rehabilitation and end of life care.

We live a simple Mission:
Serve Together, Provide Value, and Deliver Exceptional Quality Care. What does this mean for you? At Optimal Care, you have our resolute commitment to being an exceptional place to work. Your expertise, passion and commitment to exceptional quality care will continue to thrive. With you we can build a remarkable place to work.

• Minimum of 3 Weeks Paid Time Off (PTO)
• Company Vehicle Program
• Flexible Work Schedule
• Mentorship Culture
• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Mileage Reimbursement
• Cutting Edge Technology

• Managing and maintaining executive schedules, including making appointments and meetings with both internal and external individuals as well as prioritizing the most sensitive matters.
• Providing administrative assistance, such as writing and editing e‑mails, drafting memos, and preparing communications on the executive's behalf.
• Skilled data analysis and proficiency in Microsoft applications including but not limited to Excel, Outlook, Word, and Access; performing filtering and sorting of data, V‑lookup, Pivot Table, and other functions as requested.
• Prepare requested reports and presentations; collect and analyze necessary information.
• Record meeting discussions and provide minutes as requested.
• Maintain inventory of executive office supplies; anticipate office needs and fully stock as necessary.
• Create and maintain both paper and electronic copies of all state‑required entity‑related documentation, certification, and licensing.
• Coordinate and schedule travel arrangements and conferences, as well as make appointments and prepare itineraries.
• Organize and prepare employee and/or external gifts, including but not limited to catering, floral arrangements, cards and various appreciation gifts.
• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly.
• Manage complex office administrative work requiring the use of independent judgment and initiative.

• High school diploma or GED.
• Three (3) or more years of experience in an executive administrative assistant setting.
• Interpersonal skills and ability to communicate effectively.
• Knowledge of medical terminology.
• Strong verbal and written communication skills.
• Able to operate computer equipment and efficiently operate within Microsoft Office Suite programs (Outlook, Word, Excel, PowerPoint).
• Current and valid driver's license.
• Reliable transportation and valid automobile insurance coverage.

• Associate degree.
• Experience working in a healthcare setting.
• Familiarity with Home Care Home Base (HCHB) and/or Ethizo.

• Office
  
  Location:
  
  Grand Rapids, MI

• Office
  
  Hours:
  
  8:00 AM – 5:00 PM, Monday through Friday.

Pay Range: $60,000—$75,000 USD.

Background Screening:
Optimal Care conducts a background screening upon acceptance of a contingent job offer. Background screening is completed by a third‑party administrator, the Michigan Long‑Term Care Partnership, and is performed in compliance with the Fair Credit Report Act.

Reasonable Accommodations:
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Equal Opportunity

Employer:

Optimal Care is an equal‑opportunity employer.

Mid‑Senior level

Full‑time

Administrative

Medical Practices