GRCS Facilities Administrative Assistant

Dec 18 2025

BUILDING: Grand Rapids Christian High School

CONTRACT: Full-time, full-year, (some flexibility) hourly position per GRCS position classification scale

REPORTS TO: High School Facility Manager

COORDINATES WITH: Facilities Department, Building Staff, GRCS Central Office, Other GRCS Administrative Assistants

The Facilities Administrative Assistant helps cultivate a service oriented, welcoming environment between the facilities department and the rest of the school. This includes clear and positive communication with students, staff, and outside groups (rentals, contractors, suppliers), as well as management of the facilities department in school wide collaboration. The Facilities Administrative Assistant works closely with other school and district administrative assistants to ensure alignment between departments and building.

• Warmly greets and assists students, staff and visitors
• Signs in and directs contractors to appropriate locations to maintain building security
• Manages campus schedule and rental policy in coordination with current schedulers
• Answers phone calls and walkie talkie promptly with appropriate response/delegation
• Sends out facilities announcements as needed
• Manages outgoing and incoming mail and deliveries
• Takes inventory of facility supplies and orders supplies to meet department needs
• Maintains department-wide organization and efficiency
• Maintains medical supplies and safety data sheets
• Maintains records for facilities department and worker obligations
• Tracks and organizes personnel storage
• Corresponds with maintenance personnel regarding building issues
• Serves as a responder for injuries or crises, maintains worker first aid contact
• Schedules and notifies workers of shifts, contractors, and building usage
• Maintains records for onboarding of all workers
• Other duties as assigned by the Facilities Manager and Maintenance Supervisor

• Possesses a genuine love for and commitment to the Lord Jesus Christ, the cause of Christian education, and the work of Grand Rapids Christian High School and Grand Rapids Christian Schools.
• Works well with others and flexibly interacts with diverse perspectives and backgrounds, interruptions, frustrations, and emergencies.
• Creates and maintains a positive atmosphere within the facilities department (friendly, helpful, etc.).
• Demonstrates a professional attitude with students, parents, staff, and administration.
• Possesses outstanding secretarial, computer, and managerial skills including but not limited to: filing, scheduling, database, planning, organizing, communicating, and accuracy.
• Communicates effectively both in writing and orally with an excellent knowledge of English language, grammar, and spelling.
• Demonstrates initiative, uses time wisely, plans and organizes effectively
• Possesses proficiency/confidence in software programs such as the Google Apps, and is willing to learn.

• Disciple of Christ
• Culturally Competent Professional
• Thoughtful Neighbor
• Creative Solution Finder
• Communicator and Collaborator

Applicants should complete the online application form for support staff on the GRCS website. Applicants should also send a resume, letter of interest, and letters of reference to Jeremy Pyper (jpyper), High School Facilities Manager at Grand Rapids Christian Schools. Final date to receive applications:
Until filled