Plant Administrator; M-F

Job Category: Administrative & Facilities Job Family: Administrative Services Work Shift: Days (United States of America)

Job Description:

Essential Duties and Responsibilities:

• Own end-to-end scheduling for multiple departments using UKG Workforce Central.
• Apply company attendance and time-off policies appropriately within the scheduling process; collaborate with Human Resources when clarification or updates are needed.
• Ensure schedules reflect approved Paid Time Off (PTO), leaves, training, and other labor related adjustments in coordination with Management and Human Resources.
• Identify staffing gaps, coverage risks, and overtime trends; communicate findings to leadership and recommend solutions.
• Prepare weekly schedules and labor forecasts.
• Maintain accuracy within scheduling and timekeeping systems, resolving discrepancies proactively.
• Assist with onboarding newly hired partners (employees). Support Human Resources with onboarding activities such as coordinating paperwork, new-hire scheduling, uniforms, and building access setup.
• Provide support for recruiting activities such as interview scheduling or communication, depending on Human Resources needs.

• Assist with coordination of plant tours, customer visits, and special events. Ensure visitors and contractors have completed the required safety training and complete annual safety training renewal.
• Assist with system setup for new partners and contractors, including assigning facility access through Salto in accordance with established permissions.
• Use Oracle to create purchase orders, manage office and break room supply inventories, and process expense reports.
• Manage purchasing card transactions and reconcile documentation according to company policy.
• Coordinate front office procedures for regulatory visitors, ensuring appropriate documentation, notification, and access permissions are followed in accordance with company policy and applicable guidelines.

• Provide general administrative support to Plant Leadership Team, including correspondence, document preparation, presentations, and meeting coordination.
• Maintain organized records, reports, and confidential documentation.
• Serve as a communication point for cross department administrative needs.
• Support mail processing, document distribution, and front office presentation. Ensure the front office and lobby areas are clean, organized, and well stocked.
• Coordinate office equipment needs, vendor communication, and general office organization.
• Work independently or with a team on special/seasonal projects as needed.
• Understand and adhere to Good Manufacturing Practices (GMPs).

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

• High School Diploma or equivalent required.
• Associate degree or coursework in Business, Accounting, or Industrial Psychology preferred.
• An equivalent combination of education and/or experience may be considered.

• Minimum of five (5) years of administrative experience in a professional, manufacturing, or operation environment.
• Experience with scheduling, workforce coordinator, or operational support preferred. Experience with UKG Workforce Central, Oracle, or similar workforce and purchasing systems preferred.

• Maintain Notary Public status with the State.

• Proficient Personal Computer skills in Microsoft Excel, PowerPoint, Outlook, Word. Testing (Wonderlic, MS Word, Excel) will be required with Guidelines used from the Office Technical and Hourly Leader Job Family. Resume Required. The Plant Administrator will be selected based on Testing, Qualifications based on Minimum Requirements, and a Targeted Selection Interview Process.
• Must be able to demonstrate the ability to perform essential and non-essential tasks related to the job. Successful partners must follow and maintain Preventative Control Plans, Critical Control Points, and Safety Procedures.
• Successful Partners must follow and sustain process…