Administrative Assistant

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49512, MI, US

Salary Range: $24.00 To $26.00 Hourly

Company Summary
:

Since 1918, RAM Construction Services has stood as the oldest and most experienced waterproofing and restoration contractor in the United States. With over a century of expertise, we understand the unique demands of every project and collaborate closely with architects, engineers, and general contractors to ensure the right materials and techniques are applied with precision.

Our team comprises highly skilled professionals who are deeply valued and committed to excellence. At the heart of our operations are our core values, which guide every decision and interaction:

• Relationships are our business – We build trust through transparency, respect, and long-term partnerships.
• Safety without compromise – We prioritize the well‑being of our people and projects above all else.
• Unapologetically competitive – We strive to outperform, innovate, and lead in every aspect of our work.
• 360 Accountability – We take full ownership of our responsibilities, outcomes, and commitments.
• Embrace Collaboration – We believe the best solutions come from working together across disciplines and perspectives.

Compensation Highlights
:

• Competitive base salary, with annual performance‑based bonus opportunities
• Annual apparel allowance for branded workwear

Employee Benefits
:

• Comprehensive medical, dental, and vision insurance plans
• 401(k) retirement plan with employer matching contributions
• Generous paid time off (PTO) and paid company holidays

Job Summary
:

The Administrative Assistant provides essential administrative and operational support, ensuring projects move efficiently from preconstruction through project execution. This role supports project managers, estimators, and leadership by handling documentation, communication, scheduling, and day‑to‑day administrative tasks in a fast‑paced construction environment.

The ideal candidate is organized, detail‑oriented, and proactive, with the ability to take direction, adapt to changing priorities, and effectively manage multiple tasks in a fast‑paced environment. This individual should be comfortable asking questions, following up on outstanding items, and collaborating with others while supporting RAM's commitment to safety, accountability, and strong relationships.

Key Responsibilities:

• Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, and subcontractors.
• Assists estimators, project managers, and superintendents in preparation and maintenance of project documentation, including contracts, submittals, and progress reports.
• Coordinate communication between project teams, clients, and other stakeholders to ensure timely exchange of information and project updates.
• Order bid documents (drawings, specifications), review bid documents, review insurance requirements for the projects, order bid bond/performance bonds, and prepare & complete bid forms.
• AIA Billings (provides detailed information on the progress of the job) – accurate entry to CRM on multiple platforms
• Process contracts & purchase orders.
• Maintain project files and records, digital and physical formats, ensuring accuracy and completeness.
• Schedule and organize project meetings, including preparing agendas and distributing meeting materials.
• Compose and/ or edit and distribute letters, memos, reports, and other departmental correspondence promptly.
• Complete any special assignments, monitor progress, and adjust plans.
• Reconcile CC statements and accurate record keeping of receipts and charges

Education
:

• Minimum of a High…