Contract Administrator | Project & Business Operations

Are you highly organized, detail-oriented, and energized by bringing structure to complex processes?

Hooker DeJong, Inc. (HDJ) is seeking a Contract Administrator to support our project teams, leadership, and business operations. This newly created position plays an important role in helping contracts, certifications, compliance requirements, and project documentation move efficiently across the firm.

At HDJ, we're architects, engineers, and interior designers committed to Improving Lives Through Design. Behind every successful project is a strong operational foundation, and this role helps make that happen.

Our Contract Administrator serves as a key resource for project teams and leadership by helping keep critical documents organized, accurate, accessible, and moving through the right processes at the right time.

You’ll work closely with project managers, consultants, leadership, and outside service providers while helping support both project delivery and day-to-day business operations.

• Prepare, distribute, track, and maintain project contracts, amendments, change orders, and consultant agreements.
• Coordinate contract routing, signatures, approvals, and execution tracking.
• Maintain contract templates and supporting documentation.
• Help ensure sensitive contractual information is handled professionally and accurately.

• Maintain project records, certifications, insurance certificates, licenses, and related documentation.
• Monitor document requirements and follow up with internal staff, consultants, and clients as needed.
• Assist with document preparation, formatting, quality reviews, and record maintenance.
• Support contract compliance activities, professional licensing records, and related filings.

• Serve as a resource for project teams regarding contract status and documentation requirements.
• Assist with internal coordination, scheduling, document management, and workflow support.
• Support special projects and operational initiatives that contribute to firm success.
• Help create organized, consistent processes that improve efficiency across the organization.

• Associate or bachelor’s degree in business administration, legal studies, project administration, or a related field, or equivalent experience.
• Two or more years of experience in contract coordination, project administration, document management, administrative support, or a related role.
• Exceptional organizational skills and attention to detail.
• Ability to manage confidential information with professionalism and discretion.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with PDF editing and document production tools such as Bluebeam or Adobe Acrobat Pro.

• Experience in architecture, engineering, construction (AEC), or professional services industries.
• Familiarity with AIA, EJCDC, or similar contract documents.
• Experience working with consultants, legal counsel, insurance providers, or compliance documentation.
• Familiarity with Deltek Vantagepoint or similar project/business management software.

• Newly created role with opportunity to make a meaningful impact
• Collaborative culture with architects, engineers, planners, and designers
• Variety of responsibilities including contracts, compliance, project support, and operations
• Opportunity to work with leadership and project teams across the firm
• Competitive compensation and benefits
• Hybrid work environment
• National Best & Brightest Companies to Work For

• You're someone who enjoys creating order from complexity.
• You appreciate details,…