Legal Secretary

Legal Secretary

Department: Administrative Assistant

Employment Type: Permanent - Full Time

Location: Grand Rapids, MI

Job Purpose: Prepare correspondence, memoranda and time records as well as perform a variety of secretarial duties for attorneys to whom you are assigned according to established policies and procedures. Maintain positive contact with clients, attorneys and administrative professionals and observe confidentiality of client matters. Work in a collaborative team environment.

• Prepare and proof correspondence, memoranda and other legal documents; ensure that attorney time sheets are submitted timely; maintain records and filing system; and handle projects that may be complex in nature.
• Process bills; proof billing sheets; and review and edit bills.
• Set up and maintain client and firm files; manage daily mail; request conflict of interest checks; and maintain respective attorney calendars and deadline reminder systems.
• Receive clients and visitors; maintain good public relations with clients; and observe confidentiality of attorney-client relationship.
• Work with junior and senior level attorneys.
• Work closely with administrative professionals (word processing, office services, receptionists, etc.)
• Perform legal assistant duties as requested.

• At least 3 years of legal secretarial experience supporting senior level attorneys, preferably in more than one practice area such as litigation, corporate or employment law.
• Ability to transcribe legal documents, correspondence and reports from rough drafts or dictation proficiently and accurately.
• Excellent proof-reading abilities for law office correspondence and transactional documents and the ability to perform non-complex arithmetic calculations when verifying calculations on forms and documents.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Excellent interpersonal skills – one who can communicate effectively in a courteous and diplomatic fashion, since you will work with a diverse group of clients and vendors, attorneys and other team members.