Office Manager

Executive Recruiter at Axios Professional Recruitment

Axios Professional Recruitment is partnered with a local law firm in Grand Rapids, who is actively looking to hire an Office Manager to oversee their 2 Michigan-based locations. The ideal candidate will be self-motivated, a strong leader, have experience operating multiple locations, and bring a positive outlook to the work environment!

• Hire, train, and supervise office staff.
• Manage performance, compensation, and disciplinary actions.
• Oversee employee benefits, workflow, and personnel records.
• Coordinate onboarding and ongoing training for staff and attorneys.
• Support annual budgeting and financial reporting.
• Manage billing procedures, accounts receivable, collections, and client invoicing.
• Oversee accounts payable, payroll processing, general ledger, and tax filings.
• Maintain trust accounting, retirement plan contributions, and HSA reconciliation.
• Oversee office space planning, equipment needs, and vendor relationships.
• Manage filing systems, conflict checks, and office procedures.
• Oversee computer systems, software updates (Tabs, PM, Net Docs, etc.), and technology training.
• Ensure efficient mail processing, telecommunications, and supply purchasing.
• Coordinate firm announcements, directory updates, insurance programs, and internal events.
• Support firm meetings, retreats, and general operational workflow.

• Bachelor’s degree or equivalent experience in business administration or related field.
• Minimum of 5 years of office management experience, preferably in a law firm.
• Strong leadership, organizational, and interpersonal skills.
• Experience with budgeting, payroll, accounts payable/receivable, and financial reporting.
• Proficiency with office technology, software systems, and document management.
• Positive attitude, proactive problem-solving, and ability to manage multiple priorities.

Referrals increase your chances of interviewing at Axios Professional Recruitment by 2x

Axios Professional Recruitment - an entirely employee-owned company - is the largest independent employer in West Michigan. Our mission is to match people with meaningful, long-lasting, and enjoyable careers, not just a job. Since 1988, we've helped match over 300,000 people just like you with top employers across West Michigan.

Good luck, we look forward to reviewing your application!

Mid-Senior level

Full-time

Administrative, Accounting/Auditing, Human Resources

Law Practice

Medical insurance

401(k)

Vision insurance