Office Manager - Office & Admin Specialist Sr

Office Manager - Office & Admin Specialist Sr

Department:
Minnesota Department of Natural Resources, Grand Rapids, MN. Position .

• Job
• Location:
  
  Grand Rapids
• Date Posted: 12/03/2025
• Closing Date: 01/02/2026
• Full/Part Time:
  Full-Time
• Regular/Temporary:
  Unlimited
• Hiring Agency:
  Department of Natural Resources
• Division:
  Forestry
• Work Shift/
  
  Hours:
  
  Day Shift (8:00 a.m. to 4:30 p.m.)
• Days of Work:
  Monday – Friday (may include weekends, evenings, holidays)
• Travel Required:
  
  No
• Salary Range: $22.23 – $30.09 hourly; $46,416 – $62,827 annually
• FLSA Status:
  Nonexempt
• Bargaining Unit/Union: 206 – Clerical/AFSCME
• Designated in Connect 700 Program for Applicants with Disabilities:
  Yes

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, investing in employees by providing benefits, support resources, and training and development opportunities.

The division of Forestry is seeking to hire one (1) Office & Admin Specialist Senior located in Grand Rapids, MN at the Grand Rapids Resource Assessment Program. The Resource Assessment Program conducts natural resource field inventory, aerial photography acquisition, and Geospatial data processing and analysis for both internal and external customers. This position provides administrative support to the Resource Assessment program.

Normal working hours are from 8:00 a.m. to 4:30 p.m., subject to change based on work needs. Hours may include weekends, evenings and holidays.

• Provide operations support; develop, implement and maintain office procedures and work systems to resolve existing problems or to respond to new systems or policies.
• Prepare and maintain multiple budgets, payroll, procurement, human resource and other record systems to ensure accuracy of data and conformance with statutes and policies.
• Process all accounts payables/receivables.
• Prepare and manage all budget and fiscal activities including requisitioning and creating encumbrances for each budget year using the Statewide Accounting System.
• Administer and reconcile all procurement activity for operations each month so that purchase transactions and payments are timely and in accordance with statute and policy.
• Develop internal deadlines for submission of paperwork, completion of daily work and completion of special assignments.
• Educate co‑workers, interns, and seasonal staff in specific tasks and procedures to improve and maintain performance levels.
• Maintain office filing system.
• Provide work direction and technical assistance to other staff, students, volunteers, and residents.
• Provide customers with efficient and personal service through answering questions, offering information, and directing inquiries to appropriate personnel.
• Provide scheduling and logistics support for meetings, interviews and other events.
• Maintain office supply inventory and ordering supplies.

• Mathematical and accounting skills sufficient to review, track, analyze, prepare financial summaries/reports, resolve discrepancies, provide corrective actions, and maintain complete and accurate financial records.
• Advanced word processing skills sufficient to carry out administrative tasks and ensure documents and records are complete, accurate, and current.
• Skill in using spreadsheet applications such as Microsoft Excel or Google Sheets to enter, compile, store, and retrieve data.
• Customer service and communication skills sufficient to respond promptly, professionally, and accurately with internal and external customers.
• Organizational and time management skills sufficient to prioritize workload, meet required deadlines, initiate and follow up on activities independently.
• Interpersonal skills sufficient to work with a variety of internal and external customers on a broad range of tasks and responsibilities.
• Proofreading/editing skills sufficient to ensure accuracy of written materials.
• Spreadsheet and database skills sufficient to accurately enter data, retrieve information, manage data, and generate reports.
• Knowledge of general…