Administrative Assistant

OFFICE ASSOCIATE - Temporary Administrative Assistant
Casual/ Multiple Businesses/ Multiple Locations

Position Summary
Our Administrative Assistants are trained to provide exceptional support to ensure efficient operation of the office. We understand the importance of having Office Associates that are capable and available to support managers and employees through a variety of tasks related to organization and communication.

Duties & Responsibilities

Answer, screen, and forward incoming calls

Provide information by answering questions and requests

Organize and schedule appointments and meetings

Maintain contact list

Handling and assisting with document distribution and other administrative projects

Carry out administrative duties such as filing, typing, copying, binding, scanning, etc

Arrange meetings, attend and take meeting minutes as required

Prepare and submit purchase orders and expense reports

Assist in the development and implementation of administrative systems, procedures and policies

Perform clerical work as required

Knowledge of accounts payable, accounts receivable, or payroll

Manage and maintain all aspects of payroll from scheduling to verification

Prepare and disburse invoices to customers

Analyze transaction details to identify refunds, negative delinquent and insufficient payments

Reconcile transactions with statements

Maintain accurate financial record of all receivable transactions, verifications, etc

Support accounting operations

Ability to manage multiple responsibilities; including Reception, Administration, as well as additional duties as required

Qualifications & Skills

High School Diploma or GED

Minimum three (3) years experience in an office setting or administrative role

Proficient on computers

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Strong attention to detail

Submit your resume and cover letter to The Agency at

Any questions can be directed to Courtney

At The Agency, we prioritize your privacy and confidentiality. All applications will be kept strictly confidential until we obtain your permission to share your information with the employer or organization you are applying to. Your trust is important to us, and we are committed to maintaining your confidentiality throughout the recruitment process.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. We are committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified individuals. We celebrate equity, diversity, and inclusion and are committed to building a diverse team that will make a positive contribution to the communities where we live and work.

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