Administrative Coordinator

About the job Administrative Coordinator   OFFICE ASSOCIATE - Temporary Administrative Coordinator
Casual/ Multiple Businesses/ Multiple Locations

Position Summary:

Our Administrative Coordinators are prepared to act as the support person for all levels of management within an organization. We recognize that it is vital for Administrative Coordinators to uphold a level of professionalism and competency in order to successfully manage a variety of responsibilities including but not limited to helping coordinate meetings and calendars, compiling data to prepare papers or presentations, and often acting as a representative to their assigned executive.

Duties & Responsibilities:

Oversee all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
File important documents, such as reports, meeting notes, emails, and letters
Keep calendars up to date; adding events, rescheduling appointments and providing daily briefings
Act as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers
Conducting research and creating reports or presentations on various topics
Keeping important information and documents organized physically and electronically
Maintaining a high degree of discretion and confidentiality
Handling and assisting with document distribution and other administrative projects and responsibilities
Returning phone calls and emails on behalf of the company or a company executive
Researching travel options, presenting itineraries, and booking itineraries with travel agency contact
Preparing and submitting purchase orders and expense reports
Implement administrative systems, procedures and policies to maintain work flow
Use a variety of project management, communication and organizational skills to support management
Additional duties as required

Qualifications & Skills:

High School Diploma or GED
Diploma preferred but equivalent experience may be considered
Minimum five (5) years experience in an office setting or administrative role
Proficient on computers
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Strong attention to detail
Submit your resume and cover letter to The Agency at
Any questions can be directed to Courtney .
At The Agency, we prioritize your privacy and confidentiality. All applications will be kept strictly confidential until we obtain your permission to share your information with the employer or organization you are applying to. Your trust is important to us, and we are committed to maintaining your confidentiality throughout the recruitment process.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. We are committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified individuals. We celebrate equity, diversity, and inclusion and are committed to building a diverse team that will make a positive contribution to the communities where we live and work.

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