Administrative Assistant III

The City of Grande Prairie is a vibrant, growing community located in the beautiful Peace Country region of Alberta. We are committed to providing exceptional public service and enhancing the quality of life for all residents. Grande Prairie is a great place to live, work, and play.

Our Recreation Department is looking for a Casual Administrative Assistant III to join the team.

Position Responsibilities
This position reports to the CKC Finance Manager and works collaboratively to provide administrative support directly related to the financial management of Recreation which spans 10+ municipally operated facilities and includes the functions of Administration, Aquatics, Pool Operations, Certified Fitness Programs, Guest Services, Operations Logistics& Custodial, and Ice Operations.

You address customer service requests and are meticulous inusing the Recreation Management System (RMS), Enterprise Resource Planning(ERP) and timekeeping systems to create transaction records for a varietyofprograms and services. You will be responsible for performing a widerange of deadline-driven administrative, customer service, and financial dutiesin a dynamic, fast-paced, and challenging work environment. You are expected toprovide a high degree of service excellence to internal and external customers,vendors, service providers, members, and guests while maintaining a high degreeof accuracy, confidentiality, and professionalism.

Duties include but are not limited to:

Accurate data entry and financial document processing using the RMS, ERP, and timekeeping systems

Creation and updating of checklists, forms, procedures, and various knowledge-base documents

Conducting research and data collection, reporting, and statistical compilation invarious systems

Administration and processing of various types of memberships

Assisting with employee time card checking, correction, and other payroll-related duties

Performing health and safety-related training and tasks

Responding to customers with service requests and concerns by phone, email, andin-person within expected time frames

Processing cancellations and refunds for Recreation programs and services

Addressing collections for NSF and overdue accounts

Assisting with donation request review and administration

Qualifications
The successful applicant will have a diploma in Business Administration, (or related field) with 1 to 2 years directly related work experience. Alternatively, a candidate who has completed a Basic Bookkeeping course and has 5 or more years of directly related experience could be considered. A strong background in data entry and customer service,previous experience with systems used for recreation management, financial processing, and timekeeping, and a knowledge of facility programs, services, business processes and City policies would be an asset.

Other knowledge and skills you have include:

Strong computer/technological skills (word processing, charts, spreadsheets,database operation, internet applications)

Strong written and verbal communication skills

Experience with finance-related work and demonstrated understanding of financial concepts

Demonstrated proficiency in large volumes of data entry and data management

Abilityto work well under pressure to meet set deadlines

Exceptional organization and time management skills with the ability to prioritize andmanage multiple conflicting priorities

Excellent customer service skills and the ability to professionally respond todiverse customer service requests

Demonstrates initiative and the ability to work equally well as part of the team and independently

Proven track record of accuracy in data entry

Abilityto problem solve while exercising good judgment

Abilityto be flexible and adaptable

Hours
Primarily on a call-in basis for weekday coverage, with the specific schedule being determined by the immediate supervisor.

Aspart of a busy recreational facility, flexibility for occasional support on weekends for special events is required.

Compensation
Starting Salary $30.63 per hour as per theOut-of-Scope Agreement.