Service Coordinator

Company  Finning Canada
Number of Openings  1
Worker Type  Permanent

Position Overview

Location:

Grande Prairie, AB

Schedule:

Monday to Friday | 5x2 | In Office
Build Your Career with Finning
Are you a highly organized professional who thrives in a fast-paced service environment? Do you enjoy coordinating multiple priorities, building strong relationships, and ensuring exceptional customer experiences? Finning is seeking a Service Coordinator to join our Grande Prairie team. In this role, you will be a critical link between customers, service teams, and internal stakeholders, helping drive efficient repair execution and supporting the delivery of world-class service.

As a Service Coordinator, you will oversee administrative coordination throughout the maintenance and repair process, from service request creation through to final invoice readiness. Your strong attention to detail, problem-solving skills, and ability to manage competing priorities will contribute directly to operational excellence and customer satisfaction.

Job Description  Service Request & Planning   Coordinate and prepare service request documentation to support Maintenance Customer Order (MCO) creation.
Compile customer account information, service history, warranty details, marketing programs, and supporting documentation.
Review service scope, budget, and schedule requirements to ensure accuracy and alignment.
Identify risks, concerns, or potential impacts to service delivery and communicate them proactively.
Support governance and quality control processes before repair work begins.
Service & Repair Coordination   Partner with Service Supervisors, Service Support Representatives, and technicians during repair execution.
Maintain accurate updates in service systems, scheduling tools, and job documentation.
Coordinate transportation, contractor services, site access requirements, and technician clearances as needed.
Schedule and support pre-job, mid-job, and post-job meetings.
Track repair progress, monitor commitments, identify risks, and elevate issues when necessary.
Support warranty, goodwill, and cost adjustment processes throughout the repair lifecycle.
MCO Closure & Quality Assurance   Ensure all documentation, labour entries, billing requirements, inspections, and service reports are complete.
Coordinate final review activities and support invoice readiness.
Monitor closure timelines, and drive timely resolution of deficiencies.
Maintain accurate and complete records in accordance with Service Excellence standards.
What You Bring  Skills & Abilities   Strong administrative and coordination capabilities.
Excellent verbal and written communication skills.
Exceptional attention to detail and organizational skills.
Ability to prioritize work and adapt to changing business requirements.
Critical thinking and problem-solving abilities.
Collaborative approach with strong relationship-building skills.
Mechanical aptitude and interest in equipment or service operations.
Process-oriented mindset with a focus on accuracy and efficiency.
Minimum 50+ WPM keyboarding proficiency.

Preferred Experience   2-4 years of experience in:
Service or maintenance coordination
Document control
Process administration
Dealership operations
Construction, oilfield, forestry, mining, or heavy equipment industries
Field or shop service support environments
Preferred Education   Post-secondary education in:
Business Administration
Administrative Management
Accounting
Business Management Related disciplines
What Will Make You Successful  You are someone who:
Puts customers first and delivers exceptional service. Takes initiative and continuously seeks improvements. Thrives in a fast-paced environment with competing priorities. Communicates confidently and effectively across…