Program Coordinator

Overview

We are seeking a Program Coordinator to provide administrative and document control support functions at Eichleay’s heavy industrial facility in Blaine, WA. You will report into the Support Services Department Manager and take direction from the Client Program Manager and the Site Lead at the client site. Do you thrive in a culture that promotes collaboration both internally and externally? Your passion, experience and knowledge will be highly valued at Eichleay.

• Document Control & Compliance
  • Receive, log, and distribute RFIs; track approvals and follow up for timely responses.
  • Ensure IFA comments captured and entered into the master log.
  • Compile and issue IFA/IFC packages; track MOC logs and confirm signatures prior to IFA release.
  • Perform quality checks on engineering packages for compliance with client standards.
  • Manage timely turnover of project closeout deliverables (CAD files, SPI documentation, redlines, As‑built drawings, QA/QC documents, vendor documentation).
• Project Support & Coordination
  • Provide administrative and technical support to Project Managers, Field Coordinators, third‑party engineering firms, and client staff.
  • Act as liaison between the program/project and various client departments.
  • Schedule and coordinate meetings, prepare agendas, and record/distribute meeting minutes.
  • Assist Project Managers with documentation and project‑related tasks as requested.
  • Maintain tracking registers and project filing systems.
• Administrative & Organizational Tasks
  • Perform clerical duties including filing, scanning, printing, and assembling binders/booklets.
  • Use Outlook to schedule meetings, manage calendars, and set up project distribution lists.
  • Attend meetings and act as scribe; compile and distribute action items and meeting notes.
  • Assist with new hire onboarding, including IT equipment setup and Help Desk ticket generation.
• System Updates & Uploads
  • Upload QA/QC documentation to ALIM.
  • Process DR requests.
• Technical Assistance
  • Use CAD software to update drawings as needed.
  • Assist BP Program Manager with various tasks.
  • Update SPT organizational chart and SharePoint as required.
• Procurement Support
  • Provide backup support for procurement, including requisition and purchase order processing.

$28 to $40 p/h (anticipated hourly rate may vary based on skills, experience, qualifications and internal peer equity).

• High School diploma and 5 years’ experience; or equivalent combination of education, training and experience.
• Proficient with Microsoft Excel, Outlook, PowerPoint, Teams, Visio, Word;
  Adobe, Bluebeam Revu, Maximo, Snag‑It, AutoCAD. ALIM, Nitro Pro and other specific software applications.
• Hold a valid TWIC card or have the ability to obtain.
• Able to meet Client’s drug and alcohol testing requirements; participate in random testing program.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage multiple tasks and requests.
• Handle information of a confidential nature.
• Work under pressure to agreed deadlines and cope with change.
• Self‑motivated to prioritize and manage potentially conflicting situations.
• Demonstrate a “can do” attitude as a key team member with flexibility, enthusiasm, reliability, and discretion.

Work at client site for an extended period; must occasionally lift and move up to 25 pounds; specific vision abilities required; overtime may be necessary as workloads dictate.

We are an equal opportunity employer and value diversity at our company. Qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy, childbirth, breast‑feeding and related medical conditions), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, military or veteran status, political preference, marital status, citizenship, genetic information or other status protected by law or regulation.

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

At Eichleay, we embrace the responsible use of Artificial Intelligence (AI) to enhance efficiency and decision‑making across our operations, including recruitment.