Administrator; Part-time

Job Description

Location:

Forth Ports Ltd, Carron House, Dock Road

Job Title:

Administrator (Part-time)

Location:

Port of Grangemouth

Hours:

20-22.5hr contract over Mon-Fri – we are looking for cover across the full week and are happy to discuss the hours.

Compensation: £27,000 FTE

Forth Ports is one of the UK's largest and most dynamic port operator groups, playing a key role in connecting the UK with Europe and beyond. As a multimodal ports owner and operator, we are at the forefront of delivering innovative port‑related services. With our recent pledge to achieve carbon neutrality by 2032 and Net Zero status by 2042, we are committed to sustainability and driving the expansion of the UK's renewable energy sector, particularly offshore wind.

Now is an exciting time to join our team as we embark on this transformative journey towards a greener future.

As Insurance Administrator, you will be based within the Pensions & Insurance team and report to the Head of Risk & Pensions at the Port of Grangemouth. You will play a key role in delivering a proactive, professional and confidential insurance advisory service to employees. The role involves managing day‑to‑day administration, responding to insurance‑related enquiries, liaising with external providers and supporting the Head of Risk & Pensions with ad‑hoc projects and continuous improvements to established processes.

• Handle day‑to‑day insurance matters, including regular vehicle updates, audits and Employer’s Liability claims as they arise.
• Maintain accurate records in the appropriate systems, preparing spreadsheets and data reports.
• Act as a primary point of contact for all insurance‑related matters, responding to enquiries and liaising with external providers as required.
• Support ad‑hoc projects, such as Group Life renewals and annual data uploads as well as contributing to process improvements within the department.

We’re looking for a highly organised administrator with strong attention to detail and proven experience in a busy administrative role. While previous insurance knowledge is not essential, you’ll be curious, motivated and willing to learn and upskill in this area. You’ll be comfortable managing multiple tasks, communicating clearly and working collaboratively with colleagues and external partners. This role is part‑time, and we’re seeking someone who is committed to working part‑time hours across the week and can provide consistency and reliability within the team.

• Demonstrated administration experience is essential.
• Previous experience working in an insurance environment would be desirable but is not essential.
• Excellent numeracy and IT skills, including Excel and MS Office suite.
• Ability to manage multiple priorities and workloads effectively, both independently and as part of a team, ensuring deadlines are consistently met.
• High level of accuracy in record keeping, data entry and compliance with regulatory requirements.
• Excellent interpersonal and communication skills, with the ability to engage with colleagues, trustees, external providers and scheme members.
• Full right to work in the UK.
• Full driving licence, valid in UK is preferred as occasional travel across the Scottish Ports may be necessary.

At Forth Ports, Our People Are Our Priority, And We Are Committed To Creating a Flexible, Open, And Supportive Working Culture. As Part Of Our Team, You Will Enjoy

• Discretionary group bonus
• Generous annual leave entitlement (pro‑rata)
• Defined contribution pension scheme with up to 16.5% joint contribution plus life assurance at 4x salary
• Health promotion events and employee wellbeing initiatives to support your physical and mental wellbeing
• Employee Assistance Programme (EAP) providing free, confidential 24/7 telephone support for you and your family
• On‑site Occupational Health Team with access to professional support and referrals to services such as counselling, physiotherapy and free flu jabs
• An annual Christmas thank you gift of a complimentary turkey or meat‑free alternative for all employees
• Gym Flex health club memberships offering…