Administration Assistant

Reporting to the Plant Manager, the post holder will provide comprehensive administration support various departments across the Kinneil asset.

• Provide general secretarial/administration support to Team Leaders.
• Act as a first point of contact for both internal and external people wishing to contact the Team Leaders, ensuring queries are dealt with effectively, and take initiative to identify and handle problems / issues that arise on behalf of the manager.
• Ensure the procedure review register is up to date, report on progress and arrange signatories.
• Upload procedures to Agility or other electronic storage system.
• Produce documents (including presentations and spreadsheets).
• Act as a source of information on administrative issues, providing relevant information and support to others as required. Establish, maintain and identify potential improvements to working practices and procedures to enhance efficiency, cost-effectiveness and productivity.
• In conjunction with HR, administer the training admin process.
• Raise WONs and purchase orders within Maximo.
• Self-verification management and communication.
• Process financial / administrative information as required (e.g., invoices, expense claims, budgets) checking and validating information for completeness and investigating errors / discrepancies.
• Provide holiday cover for wider administration team.
• Produce and monitor Monthly costs reports/spend and receipts in SAP
• Kinneil Amenities Building owner – Raise FP’s and monitor and track repairs to end

• HNC or equivalent in Business Administration or minimum of 5 years site working experience.
• Strong IT skills including MS Office packages and internal systems such as Traction, Alfresco and Maximo.
• Knowledge of site policies and procedures.
• An outgoing and confident disposition with excellent team working and networking skills with peers, managers and external contacts.
• Ability to work with minimal supervision, under pressure and intelligently to assess and anticipate the requirements of the Leadership Team.
• Ability to prioritise incoming material and to anticipate the managers’ requirements and determine what can be actioned or referred in their absence.
• Maintain confidentiality of highly sensitive information.
• Planning and Organisation Skills.
• Ability to persuade and influence.

When you join us at FPS, you are part of a much larger family. INEOS is a truly global company, with a diverse portfolio of businesses ranging from petrochemicals and healthcare to consumer brands and sports interests.
Our products touch and enhance every aspect of modern life
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The Forties Pipeline System (FPS) plays a key role in safely and reliably transporting hydrocarbons from the central North Sea, onshore for processing.

We pride ourselves in offering a working environment that is friendly and welcoming. We will give you the support and space to develop yourself, feel empowered and to have a fulfilling professional career with us.

We are constantly striving for operational excellence, whether improving the energy efficiency of our plants, developing new ways of working or delivering on our net zero commitments. We like to push the boundaries and challenge conventional thinking.

Sustainability is fundamental to everything we do. Our business is already underpinning the journey and transition to a low-carbon future across Scotland and the UK. More information on our latest Environmental Public statement can be found here .

So; if you share our vision for a sustainable future, if you possess the skills and competencies to help deliver our net zero road map and if you want to be a part of the remarkable next step in the development of our business, we’d like to hear from you.

What’s in it for you?

We offer an excellent package with a 34 days holidays per year (inclusive of bank holidays), a competitive salary and a discretionary business bonus scheme (opportunity of up to 20%).

We have a range of benefits available including a generous contributory pension scheme, holiday purchase scheme, gym facilities/ gym membership, enhanced maternity/ paternity leave, salary sacrifice car leasing, life…