Procurement Administrator - FTC

Job Description

Location: Forth Ports Ltd, Carron House, Dock Road, Port of Grangemouth

Job Title: Procurement Administrator – 2 month FTC

Hours: 35hr contract –  or  (Hybrid)

Compensation: £24,864

Forth Ports is one of the UK's largest and most dynamic port operator groups, playing a key role in connecting the UK with Europe and beyond. As a multimodal ports owner and operator, we are at the forefront of delivering innovative port-related services. With our recent pledge to achieve carbon neutrality by 2032 and Net Zero status by 2042, we are committed to sustainability and driving the expansion of the UK's renewable energy sector, particularly offshore wind.

Now is an exciting time to join our team as we embark on this transformative journey towards a greener future.

As Procurement Administrator, you will report to the Senior Category Lead and be responsible for delivering comprehensive and efficient administrative and expediting support to the Procurement Department, ensuring smooth and timely operations. The role involves managing procurement documentation, maintaining accurate and up-to-date records, coordinating with suppliers, and tracking the progress of purchase orders to support operational requirements.

A key focus of this position is expediting activities, proactively liaising with vendors to ensure on‑time delivery, following up on outstanding orders, addressing delays or discrepancies, and resolving issues swiftly to protect project timelines and business continuity. You will play an important role in facilitating clear communication between internal teams and external stakeholders, helping to ensure procurement processes run efficiently and effectively at all times.

• Providing full and efficient general administrative support for the Procurement Department.
• Expediting all open purchase orders ensuring weekly execution and achievement figures are met.
• Collecting data to prepare reports and quotations as required.
• Supporting maintenance of contractor accreditation.
• Responding promptly to and resolving any invoice queries to full resolution.
• Maintaining all purchase orders within Integra to include supplier records, open order information and updating purchasing contracts.
• Establishing clear communication links between internal teams and external stakeholders and suppliers.
• Expediting open order book and overdue orders.
• Maintaining and updating the monthly order system and control receipts for payments relating to contract orders.

We are seeking a confident and professional individual who can quickly integrate into the team on a temporary basis. You will be comfortable liaising with stakeholders at all levels, able to hold your own in conversations, and confident communicating over the telephone with suppliers and internal colleagues alike.

The successful candidate will be highly organised, resilient, and capable of managing a busy and fast‑paced workload with competing priorities. This is initially a two‑month contract, with the potential for extension. The role requires office presence five days per week during the initial period, with flexibility to work up to two days per week remotely once fully settled into the position.

• Demonstrated administration experience, ideally within a procurement environment
• Strong attention to detail, coupled with good organisational, planning and problem‑solving skills
• IT literate – familiarity with procurement software, ERP systems and proficient knowledge of Microsoft Office (Word, Excel and Outlook)
• Excellent communication skills to effectively build and promote positive working relationships with colleagues across the business and external stakeholders and suppliers
• Understanding of purchasing procedures, supplier evaluation and compliance standards
• Proficient in managing a busy workload and working effectively within a team environment to meet set deadlines
• Full driving licence, valid in the UK
• Full right to work in the UK

• Generous annual leave entitlement of 34 days including bank holidays
• Defined contribution pension scheme with up to 16.5% joint…