Operations Administrator

Location: Caythorpe

Working hours: 37.5 hours per week, Monday to Friday, 9:00am–5:30pm

Overtime: Paid at 1.5 times the standard hourly rate

Job type: Full-time

We are seeking an organised and proactive Operations Administrator to support the daily operation of our Caythorpe facility. This is a varied role combining weighbridge duties, purchasing administration, waste documentation, vehicle coordination and general operational support.

The successful candidate will have strong administrative and IT skills, excellent attention to detail and the ability to work effectively within a busy operational environment.

• Operating the site weighbridge, including accurately weighing vehicles in and out
• Recording vehicle, customer, supplier, material and tonnage information
• Completing and checking weighbridge tickets and associated documentation
• Processing and coordinating purchase orders and purchase-order approvals
• Preparing, checking and maintaining export paperwork
• Accurately recording key information relating to incoming and outgoing waste streams
• Ensuring waste-transfer documentation is complete, accurate and properly filed
• Maintaining accurate records for material intake, processing and offtake
• Supporting the coordination of bulk and export vehicle movements
• Liaising with drivers, transport providers, customers, suppliers and site personnel
• Monitoring planned vehicle movements and communicating delays or operational issues
• Entering, maintaining and reviewing information using Power BI, Microsoft Excel and SICOM
• Producing reports and supplying accurate operational information when required
• Maintaining electronic and paper-based filing systems
• Supporting invoice queries and checking information against purchase orders and weighbridge records
• Assisting the operational management team with general administrative duties
• Following company procedures and all relevant environmental, health and safety requirements
• Undertaking other reasonable administrative duties in line with the Operations Administrator position

• Previous experience in an administrative or operational support role
• Strong IT skills, including competence in Microsoft Excel
• Excellent attention to detail and a high level of accuracy
• Strong organisational and time-management skills
• Confident verbal and written communication skills
• Ability to prioritise competing tasks in a busy working environment
• Ability to work independently and as part of an operational team
• Experience maintaining accurate records and processing detailed documentation

• Previous experience operating a weighbridge
• Experience with in the waste, recycling, logistics or transport industry
• Experience coordinating bulk or export vehicle movements
• Knowledge of export documentation and waste-transfer paperwork
• Experience processing purchase orders and resolving associated queries

• Reliable, punctual and professional
• Organised and methodical
• Proactive and willing to take ownership of tasks
• Comfortable communicating with drivers, customers, suppliers and colleagues
• Able to remain calm and accurate when working under pressure
• Committed to maintaining high standards of compliance, safety and administration

We are Panda. We value waste.

We’re in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste.

Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and…