Payroll Support Specialist

• Position Title: Payroll Support Specialist
• Secondary
  
  Title:
  
  
• Group / Grade: 6
• Classification: Classified
• Work Location: All Campuses
• Overtime Eligible: Non-Exempt
• Division: People, Culture, & Safety
• Differentials:
• Department: Human Resources
• Reports To: Payroll Manager
• Supervision Received: Works under the general supervision of the Payroll Manager. Independently plans and completes regular assigned work within established payroll procedures, schedules, controls, and authority, with unusual matters or issues requiring additional interpretation or approval referred for review.
• Supervisory Responsibility: Supervision is not a responsibility of this position. May oversee the work of student employees.

The Payroll Support Specialist supports accurate and timely payroll operations by performing recurring payroll processing and related payroll services. The position works within established procedures and controls to complete assigned payroll work, resolve routine issues and discrepancies, and provide backup coverage for designated payroll processes. The position also serves as a first point of contact for routine payroll and payroll-system questions and provides limited shared administrative support for HR and Payroll operations.

• Performs assigned monthly payroll processing and validation, including review and processing of payroll data, timekeeping information, source documentation, approvals, and payroll control reports.
• Processes electronic and paper timecards and routine timekeeping transactions, including calculations and authorized corrections involving hours, leave, overtime, and related pay information.
• Calculates and processes assigned manual checks, final pay, vacation payouts, and other routine payroll adjustments.
• Processes assigned garnishments, child support orders, tax levies, and other withholding orders in accordance with established procedures and requirements.
• Processes assigned payroll liabilities and reconciliations. Researches routine variances, determines causes, makes authorized corrections, and verifies resolution.
• Processes routine payroll corrections, over payments, repayments, and related documentation.
• Provides backup coverage for designated payroll processes. Assigned coverage may include additional reconciliations, more complex manual payroll calculations and checks, and basic administration in PERS, OEBB, or related payroll systems.
• Identifies payroll issues requiring additional interpretation, approval, or specialized review and refers them to appropriate payroll staff.

• Provides first-line service to employees and supervisors regarding timekeeping, pay statements, deductions, payroll status, established payroll processes, and basic payroll-system use.
• Performs routine administration and user support for assigned payroll and timekeeping systems, including authorized employee-data transactions, registration and access assistance, navigation support, and identification of system or data issues.
• Processes employment verifications and other assigned standardized payroll documentation.
• Maintains payroll records and supporting documentation, including receiving, organizing, scanning, indexing, filing, retrieving, and routing records in accordance with confidentiality, retention, and records-management requirements.
• Provides basic navigation, common document intake, and routing support for shared HR and Payroll services.
• Coordinates with Payroll, Human Resources, Finance/Business Office staff, outside agencies, and payroll-related vendors as needed to complete assigned work.

• May participate in College committees as assigned.
• Engages in professional growth opportunities as assigned.
• Performs other duties as assigned.

• Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage.
• Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds.
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success.
• Embraces and leverages appropriate technology to accomplish job functions.
• Provides high quality, effective service through learning and continuous improvement.

• Education – An Associate…