Administrative Assistant

Description We are looking for an Administrative Assistant to support daily operations and help keep projects, customer records, and service scheduling organized in Grapevine, Texas. This Long-term Contract position is ideal for someone who is detail-oriented, responsive, and comfortable balancing administrative coordination with customer communication. The role will work closely with internal teams and clients to maintain accurate information, assist with service requests, and provide dependable support to project activities.

Responsibilities:

- Coordinate calendars, service appointments, and project-related schedules to ensure timely follow-up and smooth daily operations.

- Enter and maintain customer profiles, contract details, and other business records with a high level of accuracy.

- Process and track purchase order information while supporting administrative workflow requirements tied to ongoing projects.

- Create and update service tickets based on client needs, ensuring requests are documented clearly and routed appropriately.

- Answer incoming calls professionally, address routine inquiries, and direct issues to the appropriate team members when needed.

- Make outbound calls to confirm appointments, arrange services, and maintain clear communication with customers.

- Provide day-to-day administrative support to the Project Manager, including status updates, documentation, and coordination tasks.

- Use the Sedona system and related business tools to manage project information, customer data, and service activity records. Requirements - 2+ years of experience in an administrative support, office coordination, or related position.

- Proven ability to handle data entry tasks accurately while managing multiple priorities in a fast-paced environment.

- Experience supporting project coordination activities, including scheduling, documentation, and follow-up communication.

- Familiarity with purchase orders, ticketing systems, and ERP or business management software.

- Strong verbal communication skills with experience handling inbound and outbound customer calls.

- Ability to stay organized, maintain accurate records, and work effectively with internal teams and clients.

- Proficiency with general administrative tools and confidence learning company-specific systems such as Sedona. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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