Payroll Specialist

Join to apply for the Payroll Specialist role at McMillan James Equipment Company

$55,000.00/yr - $68,000.00/yr

We’re looking for an experienced and dependable Payroll Specialist to manage payroll operations and support core HR functions. This role ensures employees are paid accurately and on time while helping maintain smooth HR processes behind the scenes. It’s a great fit for someone who’s detail-oriented, enjoys problem-solving, and values both numbers and people.

• Process semi-monthly and monthly payroll for hourly and salaried employees across multiple locations.
• Verify timecards, deductions, commissions, bonuses, and adjustments for accuracy.
• Maintain payroll records and handle inquiries related to pay, taxes, or deductions.
• Prepare payroll-related reports including tax filings, benefit deductions, and wage verifications.
• Collaborate with Accounting and HR to ensure correct GL coding and reconciliations.
• Stay current on federal, state, and local wage and hour laws.

• Enter new hires, terminations, and employee changes into the HRIS/payroll system.
• Assist with benefits administration including enrollments, changes, and billing audits.
• Maintain employee personnel files and ensure confidentiality of sensitive data.
• Help prepare reports for HR metrics, compliance audits, and management requests.
• Support employee onboarding, engagement and recognition initiatives as needed.
• Contribute to other talent enablement functions and HR projects as assigned.

• 3-5 years of payroll experience; multi-state payroll preferred.
• Working knowledge of ADP Workforce Now (WFN) strongly preferred.
• Familiarity with HR processes such as onboarding, benefits, and compliance.
• Strong attention to detail, accuracy, and discretion.
• Excellent organizational and communication skills.
• Associate or bachelor’s degree in Accounting, HR, or related field preferred.

• Collaborative culture focused on continuous improvement and doing the right thing.
• Competitive compensation, benefits, and growth opportunities within a dynamic company.
• Health Insurance: Employer covers employee cost; dependents paid by the employee.
• Vision and Dental Insurance: Employee-paid.
• Basic Life Insurance: Employer-provided coverage up to $50,000.
• Health Reimbursement Account (HRA): Company pays a portion of the medical deductible.
• 401(k) Plan: Eligible after 1 year of service, with a 4% employer match.
• Ancillary Insurance options: disability, critical illness, hospital indemnity, accident and more.
• Paid Time Off (PTO): 15 days annually.
• Holidays: 9 company-paid holidays.
• Bonus: Eligibility for annual bonus.
• Learning: Professional development and career growth opportunities.

Mid-Senior level

Full-time

Human Resources

Industrial Machinery Manufacturing

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