Gift Processing Associate

Why choose the College of Lake County for your next opportunity? The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!),

generous vacation, sick and personal time off and 14 paid holidays each year. Some benefits will not be available for Part-Time or Part Time Staff Under 20 Hours (ex: health insurance). We value candidates who bring language skills that help us better serve and connect with our diverse community. Bilingual English/Spanish proficiency is preferred but not required.

Gift Processing Associate

The Gift Processing Associate ensures accurate and timely processing of charitable gifts and pledges, ensuring the integrity of donor records and supporting the Foundation's financial stewardship and donor engagement efforts. This position manages gift entry, pledge administration, donor acknowledgements, and constituent data maintenance within the Foundation's donor database while ensuring compliance with CASE standards, IRS regulations, FASB accounting principles, and Foundation policies.

This position reports to the Foundation Finance Manager and supports reconciliations, audits, and reporting, maintains gift processing procedures, and contributes to data quality initiatives that strengthen donor relationships and support the College Foundation's mission.

Department Operations and Processes – 80%

• Accurately enter and process all gifts and pledges—including checks, credit cards, ACH, stock transfers, payroll deductions, and in-kind contributions, in Raiser’s Edge.
• Collaborate with Foundation colleagues to process gifts and event registrations.
• Prepare regular fundraising reports tracking progress toward annual goals.
• Create and maintain funds, appeals, campaigns, gift forms, batch sessions, and gift coding to ensure accurate documentation and attribution.
• Research and resolve gift-entry discrepancies; adjust past gifts as needed based on source documentation.
• Prepare and distribute pledge reminders according to Foundation policies and pledge schedules.
• Generate and distribute donor acknowledgment letters in accordance with CASE standards, IRS regulations, and FASB accounting principles.
• Collaborate with the Foundation Finance Manager to reconcile gift accounts and provide data for monthly closes and annual audits.
• Assist with audit preparation and adhere to audit controls, security protocols, and confidentiality standards.
• Develop and maintain gift-processing procedures and workflows.

Student/Customer Services – 10%

• Maintain accurate and up-to-date constituent records, including monitoring obituaries, news alerts, and other public sources for relevant updates.
• Regularly review records to identify and correct inaccuracies, duplicates, and outdated information; contribute to data cleanup and quality-improvement projects as needed.

Other - 10%

• Participate in cross-departmental initiatives, campus events, and assigned cross-functional teams, committees, and councils.
• Perform other duties as assigned to support the mission, vision, strategic priorities and goals of the College and the primary unit, division and department of this position.

Primary functions require ability to remain in a stationary position (sit and/or stand) greater than 50% of the time; to occasionally stoop, bend, kneel, reach; to lift, carry, push, and/or pull up to 10 pounds frequently; to regularly…