Administrative Assistant

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Pro Sidian Seeks a Administrative Assistant in CONUS/OCONUS - Great Falls, MT to support an engagement for an American agency within the United States Department of Agriculture that is committed to “helping people help the land” – their mission is to provide America’s farmers and ranchers with financial and technical assistance to voluntarily put conservation on the ground, not only helping the environment but agricultural operations, too.

The Pro Sidian Engagement Team Members work to assist Montana NRCS (Natural Resources Conservation Services) Staff with assimilation of program documentation, development of correspondence, checking documents for accuracy, processing payments, maintaining spreadsheets, etc. Other tasks include monitoring and tracking commencement and expiration of agreements and prepares agreement modifications and reviewing contract obligating documents and assist in internal auditing of agreements.

Administrative Assistant Candidates shall work to support requirements for Program Support and follow a number of specific procedures in completing several repetitive clerical steps performed in a prescribed or slightly varied sequence, such as coding and filing documents in an extensive alphabetical file, simple posting to individual accounts, opening mail, running mail through metering machines, and calculating and posting charges to departmental accounts.

Key responsibilities:

• Provide support with collecting and assembling cost data and processing payment application requests and programs; reviewing a wide variety of invoices, vouchers and other miscellaneous paperwork associated with NRCS Programs.
• Assist with compiling all necessary supporting documents to substantiate payment requests, ensures that payment requests comply with provisions of long term contracting and are within obligated spending limits prior to submission of payment.
• Assist with tracking producer requests for wetland compliance and highly erodible land assistance. Maintain wetland determination and highly erodible land case files including producer submitted records, conservation plans and associated maps. Track requests for appeals related to issued determinations.
• Assist in accuracy reviews of documentation, compliance with regulations, and justification of vouchers, invoices, claims, statements and other requests for payment of goods and services; process program payment information; prepare for District Conservationist’s signature and forward completed document to financial management staff for payment.
• Responsible for establishing and maintaining contracting files and producer records. This includes receiving and assembling program applications and collecting producer eligibility information. Compile contract documentation including, but not limited to, conservation plans, maps, photographs, resource data and technical material.
• Assist with driving Government vehicles to local shops for routine…