Deputy File Clerk

Submit all application materials to:
Cascade County Human Resources Department, 325 2nd Ave N #108, Great Falls, MT 59401. Applications available at the Cascade County Human Resources Dept., (Use the "Apply for this Job" box below). or via the local Job Service.

• Position: Deputy File Clerk
• Salary: $17.80 per hour
• Schedule: Full-time with Benefits
• Closing Date: Open Until Filled
• Department: District Court
• Department Administrator: Tina Henry
• Education/Experience/Training: High School Diploma, GED or HSE required; two (2) years of general office experience required and one (1) year legal experience preferred.
• Certifications: Must be bondable; valid driver’s license issued by the State of Montana or ability to obtain within thirty (30) days from date of hire.

The Deputy File Clerk (Clerk) performs clerical and secretarial duties in a legal unit, follows the policies and procedures of the District Court Judges in the courtroom, chambers and the office, may attend court hearings, to include the Uncontested Calendar, keeps records of attorneys and all participants and motions made to the court, types minutes of proceedings, enters computer data, distributes orders and notices, swears in witnesses and administers oaths, handles and secures exhibits, processes and submits court orders to Judges for approval, opens new probate, civil, juvenile, and criminal cases, processes a variety of filing, issues summons, subpoenas and citations, assists customers, collects filing fees, maintains files and creates receipts, assists with and processes mail, fills in for and assists other deputies in the office as needed and performs other related duties as required or assigned.

• Performs clerical and secretarial duties; assists in ensuring the smooth and organized proceedings in the courtroom by assisting the Judges and court officials.
• Attends court hearings, to include the Uncontested Calendar; keeps record of all court proceedings, including names of attorneys and participants and motions made to the court.
• Adheres to and maintains strict standards of confidentiality with regard to sensitive and confidential information and documents.
• Enters computer data; swears in witnesses and administers all oaths; prepares minutes for hearings for approval by the District Court Judges.
• Handles, takes custody of, and secures exhibits from court hearings; processes and submits orders to Judges for approval; distributes motions, orders and notices.
• Lifts and carries heavy docket books and files; performs counter duties waiting on the general public and Officers of the Court; replies to inquiries from the general public, judges, court officials and lawyers.
• Collects filing fees, accurately handles cash and creates receipts; opens new probate, civil, juvenile, and criminal cases; processes a variety of documents and other files; issues summons, subpoenas and citations; dockets initial appearances.
• Assists with and processes mail; retrieves old court documents from storage; fills in for and assists other Clerks as needed; performs other duties as required or assigned.

• Appellate and legal terms, phraseology and forms.
• State statutes regarding jury selection process.
• Records management, scanning and filing procedures.
• Confidentiality standards and practices.
• Court procedures.
• Sources for checking legal statutes.
• General office procedures.
• County and departmental policies, rules, procedures and functions.
• Proper grammar, spelling and punctuation.
• Microsoft Office Suite software including Word and Excel.
• Professional phone and customer service etiquette.

• Public speaking in Open Court.
• Customer service.
• Accurate bookkeeping, accounting, cash handling and records management.
• Organization and time management.
• Typing, data entry and word processing; accuracy and attention to detail.

• Attend court hearings and take minutes.
• Proficiently operate a computer to complete required job duties.
• Understand the application of laws, policies and procedures with regard to appellate and court matters.
• Interact with the public or other employees in a professional, respectful and…