Senior Executive Assistant

D.A. Davidson Companies is an independent, employee-owned company with a rich history spanning 90 years. We are dedicated to conducting our business in accordance with the highest standards of integrity and ethics, and delivering outstanding service to our clients and each other. We support a friendly, open and supportive culture, and encourage candid communication and productive engagement that make our companies and each of us better.

Just as we work to improve our clients’ financial well-being, we also work to strengthen local communities—and giving back is one of our core values. You can learn more about our company culture and impact in our latest annual report.

Provide comprehensive administrative support to the Chairman & Chief Executive Officer and the Chief Financial Officer of D.A. Davidson Companies, contributing to efficient and effective business operations. Represents the firm as well as the CEO and CFO with both internal and external parties. Facilitates professional communication with external parties and associates, using sound judgment to determine when escalation is appropriate.

• Minimum of five years’ experience as an executive assistant, preferably in a professional, regulated and client-facing industry.
• Excellent interpersonal, written and verbal communication skills.
• Sound judgment, initiative and good decision-making and organizational skills.
• Ability to work with confidential and sensitive information in an appropriate and professional manner.
• Ability to work independently and in higher-pressure situations with no direction.
• High attention to detail and drive for accuracy in work product.
• Ability to leverage the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and learn new software or systems as needed (e.g. travel & expense system, portal for Board materials).
• Ability to proactively work and collaborate effectively both within and across teams to accomplish work responsibilities and objectives.
• Ability to maintain regular, predictable attendance and work in the office as required for this position.
• Ability to travel from time to time, as business needs require, may include shareholders’ meetings, reward trips, leadership meetings, or other Firm events.

• Perform duties of a highly confidential and time-sensitive nature. Use independent judgment and initiative to complete tasks. This may include attending and participating in confidential meetings.
• Coordinate and support Executives’ activities, including calendar management, travel arrangements, expense report preparation and review, coordination of internal and external meetings, and communication between the Executives and Board members, senior executives, associates, clients, prospects or recruits.
• Establish sufficient working knowledge of the business operations of the Firm, key company personnel and outside contacts.
• Follow policies and procedures. Maintain confidentiality.
• Compose, edit and review routing and advanced highly confidential correspondence, including letters, memoranda and reports. This may include taking raw text and transforming it into a professional, well-organized document.
• Support Board of Directors and other senior management meeting planning, including preparation of materials, event and logistic coordination, communications, and other administrative duties.
• Serve as liaison between the Executives and the Firm’s associates. Provide assistance, troubleshoot problems, provide recommendations and input as requested.
• Plan, organize and prioritize work to meet deadlines and accomplish tasks within established time frames.
• Assist others within the corporate office and various departments within the company with projects as time allows. Projects may be…