Executive Assistant to the Deputy Principal – Head Campus

Executive Assistant to the Deputy Principal – Head of Malvern Campus

Malvern Campus

Caulfield Grammar School is an internationally recognised, independent, co-educational schoolcommitted toprovidingexceptional educational opportunities from Early Learning through to Year 12. With over 3700 studentsacross5campuses and our Student Experience Programs in Yarra Junction and Kakadu, Caulfield Grammar passionately strives todeliver innovative specialist educational programs enabling quality learning every day, in every experience, for every learner, forlife.

This is a rare and exciting opportunity to join Caulfield Grammar School as the Executive Assistant to the Deputy Principal – Headof Malvern Campus ,ona full-timeandpermanentcapacity. Weareseekingan experienced and highly capableprofessional with exceptional organisational skills, meticulous attention to detail and the ability to exercise sound judgment whenmanaging complex and confidential matters.

Asa calm,organised and forward-thinking EA who thrives in a busy executiveenvironment and takes pride in anticipating needs before theyarise, youwillbring maturity, sound judgement and the ability to build strong relationships atalllevels,andact as a trusted partner to the Deputy Principal by anticipating needs, managing priorities, and ensuring effective flow of information across key schoolstakeholders.

Success in this role will require outstandingcommunication skills, the capacity to navigate competing prioritieswith confidence and an unwavering commitment to the highest standards of professionalism.

As a key member of the Deputy Principal’s office, you will play a significant role in enablingleadershipeffectivenessand shaping the dailyoperationalrhythmof a highlydynamicenvironment.

You willbe responsibleformanaging critical workflows, coordinating high-level meetings andeventsand ensuring the Deputy Principal’spriorities are delivered efficiently to a consistently highstandardandidentifyopportunities to streamlineadministrative processes and improve efficiency across thecampus.

The EAto theDeputy

Principalwilloperatewitha high levelof autonomy,proactively resolving issues and ensuring smooth day-to-day operations of the Deputy Principal’soffice.

• Provide high-level executivesupport to the Deputy Principal,demonstratingprofessionalism,discretionandstrong decision-making capabilities.
• Manage a complex and dynamiccalendar, including scheduling appointments, coordinatingstakeholderengagementsand preparing daily briefingmaterials.
• Coordinate and support a broad range of meetings,eventsand functions, including all logistical requirements such as roombookings,cateringanddocumentation.
• Prepare high-quality documents,briefings, agendas, and concise minutes of meetings tosupporttimelyand effective decision-making.
• Maintain organised and accessible file and document management systems, and overseeaccounts receivable, payable and expense processes in alignment with school policy.
• Support strategic projects with strong administrative oversight and ensure follow up actions are completed
• Contribute to the smooth and efficient operation of the campus by ensuring effectivescheduling,timelycommunicationand consistent delivery of administrative support.
• Model and live the Caulfield Grammar School values andbehaviours.

• Minimum of 3years'experience in a personal orexecutiveassistantrole
• Experience in writing executive level reports
• Experience in an educationalsetting is highly advantageous
• High levelsof written &computer literacy
• Excellent customer serviceandrelationship management
• Outstanding communication skills
• Exceptionalattention todetail,organisational, timemanagementand prioritisingskills
• High levelof analyticalthinkingandproblem-solving skills
• Proven ability to work independently
• Advanced Microsoft and Apple Suite skills
• Hold or willing to obtain an Employment Working With Children Check .

For further information pleasesee Position Description.

Our culture is defined by the fivevalues:
Pursuing Excellence, Inspiring Creativity, Thriving Together, Embracing Diversity, and Living Wholeheartedly. These values guide the way we…