Logistics Coordinator

Company: ODE Asset Management Limited (ODE)

Contract:

Permanent | Full Time

Work Pattern: 7 days on / 7 days off | 12-hour shifts (weekend working during shift rota)

ODE Asset Management (ODEAM) is an established Asset Management and Operations Support provider with offices in Aberdeen and Great Yarmouth. We support complex offshore energy operations, ensuring the right people, equipment and processes are in place to deliver safe, compliant and efficient asset performance.

Safety, operational discipline and strong logistical coordination underpins everything we do. For further information, please visit our website:

We are seeking a highly organised and proactive Logistics Coordinator to join our Logistics & Planning Team, based at Nelson House, Great Yarmouth.

This role operates on a 7 days on / 7 days off shift pattern, working 12-hour days whilst on shift. During the week on shift, the postholder will also provide vital on-call logistics support to the wider business, including support to the duty emergency response team.

The role is responsible for coordinating all personnel resources to ensure individuals and associated equipment are scheduled to the correct offshore locations at the right time, with all required administrative, compliance and cost control processes in place.

This is a fast-paced, dynamic role requiring a genuine “can-do” attitude and the ability to support wider team activities when required.

• Coordinating, tasking and scheduling offshore personnel for each ODE managed asset mobilisation
• Supporting internal job sponsors with onshore personnel coordination where required
• Maintaining daily accuracy of offshore resource planning systems and offshore personnel calendars
• Ensuring Vantage
  
  POB records are accurate and aligned with personnel and logistics resource planning (flight loading, employer details, ELI information and management of rest periods)
• Screening offshore personnel training certificates and validating OEUK mandatory training requirements
• Sourcing work history and technical competence documentation for third-party personnel and obtaining internal technical approval
• Ensuring appropriate offshore secondary duty competence (e.g. Coxswain, Helideck Assistant, Advanced First Aider)
• Supporting helicopter bookings and issuing mobilisation / check-in information
• Coordinating P2W training requirements with SHEQ department
• Maintaining accurate records of declined offshore taskings and reporting to Operations Managers

• Coordinating helicopter or vessel charter requests outside normal office hours
• Supporting personnel mobilisation for offshore interventions or emergency requirements

• Ensuring correct employing company, next of kin and personal details are entered for mobilising personnel
• Updating Employer Liability Insurance (ELI) information for third-party companies
• Maintaining data accuracy and compliance within the Vantage
  
  POB system

• Attending weekly asset planning meetings (30 & 90 day lookaheads)
• Supporting personnel planning for walk-to-work campaigns and vessel mobilisations
• Updating mobilisation tracking sheets in line with asset plans
• Coordinating personnel requirements for walk-to-work campaigns, including quayside / heliport support

• Ensuring supplier quotations are requested and received for third-party personnel
• Raising and tracking requisitions and purchase orders prior to mobilisation
• Checking accuracy and legitimacy of supplier invoices
• Supporting Project Control Engineers with personnel cost change requests
• Coordinating adjustments within procurement systems for cost or time variances

• Coordinating hotel bookings for offshore personnel
• Ensuring timely cancellation of unrequired bookings in line with policy

• ONC, NVQ or BTEC Level 3 (or equivalent experience) in Logistics Operations or a similar technical discipline
• Previous experience working under deadlines within an offshore logistics or resource coordination role
• Working…