Clerk Typist​/Receptionist

Job Summary

We are seeking a reliable and detail-oriented Clerk Typist / Receptionist to serve as the first point of contact at our client’s office in Largo, MD. In this role, you will be responsible for managing the front desk, ensuring a welcoming environment for the client’s visitors, and performing essential clerical tasks. The ideal candidate acts with professionalism, possesses strong computer skills, and excels at multitasking in a professional setting.

Front Desk & Communications

• Telephone Management: Answer the main telephone line promptly and professionally. Accurately determine the nature of calls, screen inquiries, and redirect them to the appropriate department or personnel.

• Visitor Relations: Warmly greet all incoming guests. Determine the purpose of their visit, provide necessary information, and direct them to the appropriate destination within the client's facility.

• Access Control: Manage the admission of visitors, ensuring the client's security protocols are followed strictly.

• Message Handling: Accurately record and transmit messages to staff members in a timely manner.

Clerical & Administrative Support

• Mail Processing: Receive, sort, scan, and record incoming mail. Ensure digital copies are filed correctly and physical mail is distributed to the proper recipients.

• Scheduling: Coordinate and set appointments for process servers and other necessary meetings.

• Computer Operations: Spend a major portion of the day working on a computer. Duties include typing correspondence, data entry, and utilizing office software to maintain records.

• General Office Work: Perform routine clerical duties such as filing, photocopying, and maintaining the cleanliness of the reception area.

• Education: High School Diploma or GED required.

• Experience: Prior experience in a receptionist, administrative, or clerical role is preferred.

• Technical
  
  Skills:
  
  Proficient in typing and using standard office equipment (computers, scanners, multi-line phone systems). Familiarity with Microsoft Office (Word, Excel, Outlook).

• Communication: Excellent verbal and written communication skills with a focus on professional telephone etiquette.

• Professionalism: Ability to represent the client's brand positively and maintain confidentiality.