Administrative Assistant III Grade 16 Job Greater Upper Marlboro area,Maryland USA,Administrative/Clerical

Position: Administrative Assistant III (12800, Grade 16)

Description The Maryland-National Capital Park and Planning Commission (M-NCPPC) is a nationally recognized and award-winning agency providing land use planning; stewardship of natural, cultural, and historic resources; and delivery of recreation programs to the communities it serves. The agency operates in the Montgomery and Prince George's County Regions. Additional information on the agency can be found on (Use the "Apply for this Job" box below)..

The agency is seeking an Administrative Assistant III. This position provides administrative support for the facility management teams within the Aquatics and Athletic Facilities Division. This position will monitor and prepare general correspondence, provide assistance as requested/required on matters related to human resources, financial and operating budget, review seasonal staff payroll reports, evaluations, personnel actions, and leave requests.

The M-NCPPC offers a competitive salary range of $48,563 - $86,008 at the Administrative Assistant III level with an excellent benefits package including generous leave, extensive health coverage, deferred compensation plan, employer's retirement plan, and work-life programs. Salary is commensurate with education and experience. The Commission is an Equal Opportunity Employer and encourages applications from underrepresented groups, women, and persons with disabilities.

The hiring range for this position will be $48,563 – midpoint of the advertised salary range and will be based on the candidate’s qualifications and experience.

Examples of Important Duties Primary Responsibilities

Provide administrative support for the Assistant Division Chief as needed
Reports to and work with the division’s Administrative Supervisor to provide information and service as requested. This may include responding to email requests, as well as preparing memos, charts, graphs, and assistance as needed.
Coordinate special projects and assignments.
Process confidential personnel information – personnel actions and performance evaluations; maintain personnel files
Procurement:
Purchase card transactions, purchase requisitions, check requests, invoice/contract payments, expense reports, timely
Process ITC User Management forms, and automation requests.
Event coordination – location/room logistics, AV needs, meeting invitations, prepare materials and information packets, gather attendance sheets, coordinate catering as needed, etc.
Coordinate meetings, assignments, and communication between Regional Managers, Facility Management Teams, and other DPR divisions and offices. Lead all aspects of set-ups and provide materials needed
Collect data, create, maintain spreadsheets, and accurately compile and prepare information for various projects, reports, meetings and presentations.
Records management – maintain automated tracking system of document flow, as well as keep digital and paper document filing systems as appropriate.
Coordinate communications with Facility Services and ITS Divisions, Help Desk, and other M-NCPPC divisions and offices, as needed
Prepare correspondence and reports
Work with Facility Management Team in compiling projects and assignments
Disperse and collect information between the Division Chief, Assistant Division Chief, Regional Managers, Facility Managers, and staff
Prepare and disperse meeting agendas; gather/research…